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Temporary Payroll Administrator, Part-Time

New York, New York, United States

Pontera is a fintech company on a mission to help people retire better. Our software platform enables retirement savers to get the help they need managing their 401(k) and other retirement plan accounts as part of a personalized strategy by their trusted financial advisor. 

Pontera is used by financial advisors across the nation– from SMB to Fortune 500 RIA firms, independent broker-dealers, plan custodians, and plan advisors. 

Backed by leading venture capital firms including ICONIQ Growth and Lightspeed Venture Partners, Pontera is built by talented individuals who share a dedication to helping people retire with greater security. 

Our team is fast-growing and driven to become one of the largest fintech companies in the world.  Our culture is built on a people-first principle: in a complex and numbers-driven industry, we never lose sight of the people we serve and work alongside. That’s where you come in.

DESCRIPTION

Pontera is seeking a detail-oriented and highly reliable Temporary Payroll Administrator to join our People Operations team on a part-time basis (~20 hours per week) from December 29 through February 2026, with the possibility of extension. In this role, you will serve as Pontera’s payroll expert, responsible for accurate and timely payroll processing in Paylocity and for supporting employees with payroll-related questions.

You will ensure payroll accuracy across exempt and non-exempt populations, maintain data integrity, and partner with employees and managers to deliver a smooth and exceptional payroll experience. This is an excellent opportunity for a payroll professional who thrives in a fast-paced, collaborative environment and is confident owning payroll end-to-end with minimal oversight.

RESPONSIBILITIES

Payroll Processing

  • Ensure accurate and timely semi-monthly and bi-weekly payroll processing in Paylocity for assigned employee groups.
  • Validate timecards, including hours worked, overtime, variable pay, and PTO balances prior to payroll submission.
  • Process ad-hoc payroll adjustments (retro pay, corrections, garnishments, reimbursements, bonuses) with 100% accuracy.
  • Maintain strong attention to detail to prevent errors that may impact pay, taxes, or benefits.
  • Maintain strict confidentiality and follow all payroll compliance regulations.

Systems, Reporting & Data Integrity

  • Use Paylocity Payroll & Onboarding modules with at least 1 year of hands-on experience.
  • Run, analyze, and export payroll reports, including pre-payroll, tax liability, and deduction summaries.
  • Use Excel to organize, audit, and present payroll data clearly and accurately.
  • Ensure accurate syncing and data alignment between Paylocity and HiBob (preferred).

Communication & Employee Support

  • Serve as Pontera’s primary payroll point of contact, responding promptly and professionally to employee inquiries via Slack and email.
  • Provide guidance to employees on Paylocity self-service features (pay statements, tax forms, direct deposit updates).
  • Partner with managers to ensure timely timecard approvals and adherence to payroll policies.
  • Escalate complex issues to the HRBP, Accounting, or Paylocity Support as needed.
  • Meet all payroll deadlines with dependability and minimal supervision.
  • Manage sensitive data with discretion and professionalism at all times.

REQUIREMENTS

  • Payroll processing experience for both exempt and non-exempt employees within the U.S.
  • Strong, hands-on experience with Paylocity (minimum 1 year required).
  • Experience with HiBob as an HRIS is strongly preferred.
  • Strong math, data entry, and problem-solving skills.
  • High level of accuracy and attention to detail.
  • Ability to work up to 20 hours per week, consistently, within EST hours.
  • Ability to work independently, meet deadlines, and manage responsibilities in a part-time environment.
  • Familiarity with New York State payroll regulations is essential.
  • Excellent communication skills and comfort supporting employees via Slack.
  • Demonstrated dependability, confidentiality, and ownership of tasks.

WHAT WE OFFER

  • Compensation: $40 per hour, ~20hrs per week
  • Opportunity: Have a major impact at a fast-growing startup that is revolutionizing the FinTech industry
  • Team Culture: A collegial, collaborative, fun work environment 

Pontera is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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