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Office Administrator
Summary
We are seeking a highly organized and proactive Office Administrator to oversee the daily operations of our dynamic and fast-paced office environment. This role goes beyond traditional administrative support—it's an opportunity for someone who thrives on building structure, improving processes, and growing alongside a mission-driven team.
The Office Administrator will play a key role in keeping our teams connected and our operations running smoothly, while also having visibility into cross-functional areas of the business. We’re looking for someone who is not only detail-oriented and efficient, but also eager to take initiative, learn new skills, and grow with us as we continue to scale. If you’re someone who embraces challenges, enjoys finding better ways to do things, and sees every day as a chance to improve and contribute meaningfully, we’d love to meet you!
This will be an on-site position in Houston, TX.
Essential Job Functions
- Oversee day-to-day office operations, ensuring a smooth and efficient workflow.
- Develop and implement office procedures.
- Manage office supplies inventory and coordinate orders as needed.
- Coordinate with the building facility manager to address and resolve any facility-related issues.
- Welcome guests to the facility and ensure they are directed to the appropriate team member.
- Set up and manage software for reserving conference rooms, hotel spaces, and shared offices to ensure seamless booking from day one.
- Assist with lunch deliveries for meetings to ensure the team is well-supported.
- Schedule and organize meetings, travel, conferences, and departmental activities.
- Assist with large mailings as required, ensuring timely and accurate distribution.
- Perform general administrative duties including filing, organizing office materials, and managing office equipment.
- Liaise with vendors and service providers for office-related needs.
- Handle general inquiries, directing them to the appropriate department or team member.
- Handle complex administrative issues with limited supervision.
- Assist with onboarding new employees and providing administrative support for HR functions.
- Perform other duties as assigned, supporting various office needs as they arise.
Qualifications & Requirements
- High school diploma or GED equivalent required.
- 1–2 years of relevant work experience, or a recent college graduate with a strong interest in administrative or office operations.
- Ability to type a minimum of 45 words per minute with accuracy.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook), Adobe, and other related applications.
Demonstrated experience as an office manager or in a similar administrative role.
Exceptional organizational skills and the ability to manage multiple tasks and priorities effectively. - Excellent verbal and written communication skills, with strong interpersonal abilities.
- Self-motivated and capable of working independently as well as collaboratively within a team.
- Displays ambition and a growth-oriented mindset.
- Fluent in English with exceptional command of both spoken and written language; must be able to clearly hear, understand, and follow verbal instructions.
- Full-time, in-office position (not remote or hybrid).
- Willingness to run occasional office errands (e.g., picking up supplies, meals, etc.).
- Must have a valid state driver’s license and reliable transportation.
- Willing to move through the pre-employment screening process.
Physical Demands
The physical requirements outlined are essential for performing the core duties of this role.
- Primary responsibilities involve regular speaking, listening, standing, walking, using hands to handle or feel objects, and reaching with arms.
- Occasionally, the role may require sitting, climbing, balancing, stooping, kneeling, crouching, or crawling. Employees must be able to frequently lift and move objects weighing up to 10 pounds and occasionally up to 40 pounds.
- Vision requirements include the ability to focus at close and long distances, distinguish colors, maintain peripheral awareness, perceive depth, and make precise focus adjustments.
EEO Statement
PosiGen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and conviction records, consistent with applicable laws. If reasonable accommodation is needed to participate in the job application, interview process, or onboarding, please reach out to careers@posigen.com or hr@posigen.com to request an accommodation.
Base Salary
$50,000 - $70,000 USD
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