Back to jobs

Facilities & Office Services Coordinator

New York, New York, United States

OVERVIEW

Practising Law Institute (PLI) educates and informs lawyers and other professionals with innovative programs, publications, podcasts, and additional resources. With a sterling reputation developed over 90 years, PLI is a trusted source of professional development and knowledge for the legal community. A nonprofit organization, PLI is also known for its dedication to providing pro bono training and resources to ensure access to justice. PLI’s client base includes a large array of prestigious law firms, corporations, and government agencies. We are also proud to have recently been named one of the “Brands That Matter” by Fast Company. More information about PLI may be found on our website www.pli.edu.

Reporting to the Manager of Office Services, the Facilities & O.S. Coordinator will support oversight of operations of PLI’s conference center, Office Services mail center, conference rooms and all service areas throughout the facility. Service areas include coffee pantries, main kitchen, lounge areas, conference rooms, elevator lobbies, and main registration area. The Facilities & O.S. Coordinator will operate following the corresponding responsibilities and task listing that are provided within this job description.

As backup to Office Services team, maintain complete and thorough knowledge of Office Services mail center operations to assist and cover team members when needed.

KEY RESPONSIBILITIES

Facilities: Conference Center needs: Responsibilities related to live programs or Center events shall be considered a priority. The Senior Manager and Assoc. Mgr. of Facilities shall serve to guide in these areas.

  • Upon arrival each day, check lounge, registration desk, and elevator areas to see if items need replenishing or cleaning immediately. Maintain coffee machines, pantries, clean and refill related
  • Ensure that the kitchen is stocked with necessary items for the day’s deliveries e., set wagons for BEO’s, replenish back-up vehicles used for teas, paper goods etc.
  • Communicate updates and/or problems with team members and Facilities Supervisor in a timely
  • Visit conference/shared spaces throughout the facility to ensure cleanliness and well-kept appearance, operating with a “clean as you go” mentality and restocking supplies as
  • Properly break down and clean up after programs, meetings, or events, following appropriate waste management and sanitation techniques.

O.S. Mail Center needs: The Manager of Office Services shall serve to guide in these areas,

  • Receiving, opening, sorting and distributing all mail processes.
  • Collecting and sending out regular mail and shipping packages. Shipments are primarily USPS and FedEx ground packages. Prepare appropriate packaging for shipping.
  • Receiving Incoming Shipments manually. Log tracking numbers, put into stock as needed or directed by Mail Center Supervisor.
  • Distribute office supplies as requested by staff. Ensure requisitions for supplies are quickly dispatched.
  • Prepare internal printed files and create binders with machine. Copy and distribute reports/memos.
  • Perform special clerical assignments as required or as assigned and back up as needed for other Mail Center Assignments.
  • Ensure adequate supply of paper for copy machines & change toners as needed.
  • Make the schedule for mail pick-up at 3:00 p.m. each day.
  • Other duties, as assigned. 

QUALIFICATIONS AND REQUIREMENTS

  • High school diploma, GED or equivalent 1-2 years’ experience is preferred. 
  • 1-2 years’ experience with facilities maintenance and/or hospitality is preferred. 
  • Must have excellent time management and organizational skills. 
  • Basic computer skills desirable. 
  • Available to work nights or weekends, if necessary, to complete special projects. Advance notice will be given when scheduling project work outside of regular business hours.
  • New York Food Handler Certificate is a plus, but not required. 

YOUR BENEFITS AT PLI

PLI offers a generous benefits package and is committed to creating an interesting, collegial, and supportive work environment:

  • Medical, dental and vision plans for employees and their families
  • Generous employer contribution to employee retirement savings account
  • Ample paid time off and holidays, summer Fridays
  • Flexible hybrid remote/in-person scheduling for most roles
  • Unlimited access to LinkedIn Learning web-based training along with other career development opportunities
  • Work-life balance initiatives
  • One-time $500 Home Office Allowance
  • Gym/Wellness Allowance of up to $300 each calendar year

 

COMPENSATION RANGE FOR THIS POSITION

$24 - $26 per hour

(Exact compensation offer may vary based on the candidate’s job-related skills and work experience.) 

EEO STATEMENT

PLI is an equal opportunity employer and does not discriminate against any candidate based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, military and veteran status, sexual orientation, or any other factor protected by federal, state or local law.
 

Only those applicants who meet our requirements for this position will be contacted.

Practising Law Institute is an equal opportunity employer. Click here to learn more.

 

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...

Education

Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Practising Law Institute’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.