Job Application for Executive Assistant at Pratham International

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About Pratham International

Pratham International (PI) is a US 501(c)(3) established to support learning innovations for children and youth in contexts across the globe. We enable the adaptation and spread of proven and scalable education solutions pioneered in India by Pratham Education Foundation, such as Teaching at the Right Level (TaRL), to contexts across the global south through programming and technical assistance tailored to local realities. Today, Pratham innovations reach millions of children annually through partnerships across ~30 countries.

Description of the Role / Role Purpose

Pratham International is seeking a highly organized Executive Assistant to support its global leadership team. This role is established as a centralized team resource rather than a traditional personal assistant role. You will act as the logistical anchor for the Executive Group (EG), ensuring seamless operations across scheduling, international travel, and board schedules.

The successful candidate will be a proactive partner to leadership, capable of managing complex logistics across multiple time zones and providing high-level administrative support to board committees.

Major Roles and Responsibilities

Shared Executive Scheduling (30%)

Calendar Management: Manage complex scheduling requests for multiple members of the leadership team, prioritizing external partner and donor meetings.
Global Coordination: Resolve conflicts and schedule calls across India, US, LAC, and Africa time zones and across Pratham entities as needed.
Workspace Management: Coordinate logistical bookings for team-wide meetings (e.g., securing venues like Work Bar) and communicate details to the broader staff.

International Travel & Logistics (outside India) (25%)

End-to-End Travel Support: Manage international travel for leadership, including flights, visas, accommodations, and ground transportation.
Expense Management: Process travel expenses and ensure timely reporting and reimbursement.

Special Projects and ad hoc support(30%)

Project Tracking: Assist with tracking team-wide deliverables and outstanding action items.
Communication: Draft, proofread, and edit correspondence for internal and external constituents.
Ad Hoc Support: Provide flexible, high-level administrative support for new projects and emerging priorities as they arise.

Board and Committee Support (10%)

Governance Logistics: Act as the primary administrative point of contact for board and committee members.
Meeting Management: Schedule and coordinate all board and committee meetings, ensuring alignment across global time zones.

Required Qualifications, Skills, and Experience

Experience: 7+ years of progressive administrative or executive support experience, ideally in a shared-resource model within the nonprofit or international development sector.
Logistical Mastery: Proven ability to manage complex travel and calendars across diverse global time zones.
Communication: Exceptional written and verbal communication in English; extreme attention to detail in proofreading and professional correspondence.
Technical Proficiency: Mastery of GSuite (specifically advanced Calendar management, Slides, and Sheets) and Zoom.
Discretion: High level of judgment and discretion when handling sensitive organizational and personnel information.

Desired Attributes

Team-First Mindset: Comfort working as a shared resource supporting multiple senior leaders.
Proactivity: Ability to anticipate the needs of a remote leadership team and solve problems before they escalate.
Adaptability: Flexibility to work US hours as needed from a remote location in India.
Learning Orientation: A growth mindset with passion for our mission.

Location and Compensation

Location: This is a remote role based in India. Prefer candidates based in Delhi/Mumbai where the majority of our team is currently located.
Compensation: Competitive compensation and benefits commensurate with the India market in the social impact field.
Hiring Note: This position will be hired via our organizational partner in India – PUSA Learning Solutions, LLC.
Pratham is an equal-opportunity employer and encourages people from diverse backgrounds to apply for positions within our organization.

Employment Details

Remit: Global
Location: India
Work authorization: Work authorization in India is required.
Start Date: As soon as possible.

Pratham is an equal-opportunity employer and encourages people from diverse backgrounds to apply for positions within our organization.

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Do you have work authorization for India?

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Are you located in Delhi or Mumbai?

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Do you have 7 or more years of professional experience in a role that required strong communication, problem-solving, and working directly with senior stakeholders?

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Are you available to work US Eastern time zone hours as and when required?

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Have you worked with board level senior leadership and stakeholders?

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Have you managed international travel logistics including visas and multi-country itineraries?

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Have you previously worked in the nonprofit, NGO, or international development sector?

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AI tools like Claude, ChatGPT, and Gemini are increasingly part of how high-performing executive assistants work. Describe two specific ways you would use AI tools in this role — and one situation where you would deliberately choose not to use them.

Short Answer (200 word limit)

Below are four scenarios. Please answer any two of the four in no more than 200 words each.

Please enter the serial number of questions you are attempting. Example 1,2.

1. Problem-Solving Under Pressure: A senior leader's international flight is canceled 12 hours before a critical donor meeting in a different country. Walk us through exactly what you do in the first 30 minutes.

You can use bullets. Short Answer (200 word limit)

2. Judgment Across Competing Priorities: You are managing calendars for three senior leaders. All three have asked you to schedule an urgent call for the same two-hour window and none of them know about the conflict. What do you do?

Short Answer (200 word limit)

3. You discover that a reimbursement claim submitted by a senior leader contains a receipt that appears to be a duplicate — the same expense was claimed three months ago and approved. The amount is small. The leader is traveling internationally and unreachable for the next 48 hours. Finance is asking you to certify the claim today. What do you do, and what does your decision tell you about how you operate?

4. You are coordinating a high-stakes board meeting across five time zones. Two days before the meeting, one board member writes to you — not to your supervisor — saying they want a specific agenda item removed, and asks you to handle it quietly without looping in leadership. How do you respond, and what do you do next?

Executive Assistant

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