Associate, Global Events & Operations

About Praxis

Praxis began in 2011 with a desire to support and equip Christian entrepreneurs and has grown steadily into a 25+ person, NY-centric team advancing the redemptive quests of founders, funders, and innovators motivated by their faith to address the major issues of our time. As a $12M+/year nonprofit with ambitious growth plans, we're expanding our venture-building work globally, organizing around the major issues of our time, and building media and more to activate the redemptive potential of Christians around the world. We see our team as the first carriers of the mission, building an organization that is great to work at, excellent in its craft, and redemptive in its finances as well as its programs.

About the Role

Our work operates across several interconnected areas: our Accelerator programs identify and form the most exceptional redemptive entrepreneurs in the US, Africa, and Asia-Pacific through intensive cohort experiences and long-term community; our Regional Gatherings bring together the top founders, funders, builders, thinkers, and creatives in a region to awaken their redemptive imagination; and our local ecosystems work trains and develops city ecosystem leaders across 120 cities to host Praxis experiences, including a new Praxis Course, Redemptive Imagination Tables, and three-day Labs. We are deepening our investment in the cities and regions most ready to become self-sustaining centers of redemptive entrepreneurship. Underlying all of our work is a conviction that human flourishing at scale is built through dense networks of formative friendships aimed at a common vision, and that conviction animates our Global Venture Building Ecosystem (GVBE) strategy. The GVBE team is responsible for building and sustaining that worldwide network of global, regional, and local redemptive entrepreneurship ecosystems. This is the team and the strategy you would be joining.

Praxis brings together world-class founders, funders, and ecosystem builders through a growing calendar of global events, anchored by our annual large 250+ person Regional Gatherings in Singapore and Nairobi, and extending to a range of high-touch intimate smaller convenings across multiple continents. The quality of those experiences depends as much on who shows up as on what happens in the room, and getting the right people there is both an art and a science.

The Global Events and Operations Associate is the person who manages that process. Reporting to the Sr. Manager of Global Events and based at Praxis' headquarters in New York City, this role supports a team that is the connective tissue between a world-class global community and the experiences that bring them together, managing the invitation funnel, stewarding attendee data, and ensuring that every gathering runs with excellence from first outreach through to final teardown and post-event engagement. Alongside this primary work, you'll maintain the operational systems and process integrity that the broader regional events team depends on, and provide logistical support for select smaller convenings across Africa, Asia, and other regions as we grow.

This is a role that requires both precision and warmth. We need someone who can build a communications system that scales and still make every invitee feel personally seen. The Sr. Manager of Global Events will invest significantly in this person's onboarding, systems training, and ongoing development, and candidates should be excited about growing into a deep understanding of how Praxis works and what it stands for.

We should note that this role requires someone with a great attitude. We're looking for someone who brings warmth and steadiness, especially under the pressure of live events.

 

Key Areas of Responsibility

Invitation Communications & Attendee Management // ~45%

Our Regional Gatherings invitation process is a critical operational function at Praxis, and it anchors a broader communications function that extends across our global event calendar. Regional Gathering attendees are invited and that sourcing comes from our local city ecosystem volunteer leaders and senior Praxis staff, but the communications infrastructure that converts those recruits into registered, well-prepared attendees is owned by this role. It requires systems fluency, exceptional writing, and the kind of organizational discipline that turns a complex, high-volume process into something that feels effortless and personal to every person on the receiving end.

• Own the end-to-end invitation communications process for each Regional Gathering, from initial outreach through registration confirmation, pre-event logistics, and post-event follow-up. This includes receiving and capturing nominations from Regional Venture Partners, Ecosystem Managers, and other sourcing roles, managing proactive recruiting communications for the upcoming event, and ensuring every inbound candidate is tracked, responded to, and moved through the funnel with care.
• Manage and continually improve the invitation funnel in close coordination with the Sr. Manager of Global Events, ensuring that every stage of the process is documented, systematized, and executed consistently
• Draft all attendee-facing communications, including invitations, confirmations, logistics emails, reminders, and follow-ups, in Praxis' voice and to Praxis' standards of quality and care
• Maintain accurate, up-to-date attendee data in Airtable across all stages of the invitation funnel, including registration status, dietary and travel preferences, segmentation, and list hygiene
• Coordinate logistical communications with speakers, guests, and VIP attendees, ensuring they feel personally attended to and well-prepared ahead of each event
• Monitor invitation funnel progress against attendance targets, surfacing gaps and trends to the Sr. Manager of Global Events and helping to develop response strategies
• Build and maintain email templates, sequences, and automations in Mixmax, Zapier, Airtable, and related tools, creating efficiencies that allow the process to scale without sacrificing personalization
• Bring cultural awareness and sensitivity to all attendee-facing communications, ensuring that tone, framing, and hospitality reflect the context of each gathering's region, from Nairobi to Singapore to New York
• Serve as the connective tissue between the invitation process and on-the-ground event logistics, ensuring that what's communicated to attendees is fully reflected in the operational plan

Event Operations & Logistics // ~30%

Alongside the communications work, this role is the operational lead for our Regional Gatherings on the ground, and increasingly for the broader calendar of high-touch convenings that surrounds them. That means managing vendor relationships, production logistics, and event infrastructure across a growing range of geographies and event formats.

• Own the operational planning and on-site execution of Regional Gatherings and related convenings, serving as the primary point of accountability for all event logistics from kickoff through teardown, adapting to the scale and context of each event as the calendar grows
• Manage venue relationships, host team/volunteers, contracts, and on-site coordination, ensuring spaces are set up and staffed in alignment with program design and Praxis' hospitality standards
• Build and maintain detailed event action plans, run-of-show documents, transportation plans, and setup and teardown checklists for each gathering
• Coordinate all vendor relationships, including photographers, caterers, AV providers, transportation partners, and rental services, from contracting through on-site execution
• Own the production of hospitality touchpoints: gifts, printed materials, signage, name badges, and supplies, in partnership with design partners and vendors
• Track event budgets and expenses, managing vendor invoicing and post-event reconciliation in coordination with the Sr. Manager of Global Events
• Travel to Regional Gatherings to serve as on-site operational lead

Process Oversight & Operational Systems // ~15%

As the operational hub of the global events team, this role ensures that the processes, templates, and systems built around our Regional Gatherings are well-maintained, consistently followed, and adaptable enough to serve the broader event calendar, so that regional associates and contractors are always working from a shared, high-quality foundation.

• Own and maintain core operational playbooks, templates, and checklists that govern how Regional Gatherings are planned and executed across the team
• Serve as the internal process point of contact for regional associates and contractors, ensuring they have what they need to execute within established systems
• Monitor operational workflows across the team, including communications timelines, vendor coordination, and data management, and proactively flag where processes are creating friction
• Lead post-event operational debriefs, capturing learnings and integrating improvements into future planning cycles and documentation
• Manage and improve systems in Asana and Airtable to ensure event data, timelines, and task ownership are accurate and visible across the team
• Support the onboarding of new regional associates and contractors by orienting them to Praxis' operational standards, tools, and workflows

Regional Convening Support // ~10%

Beyond the flagship Regional Gatherings, Praxis is looking to run a range of smaller, high-touch convenings across Africa and Asia, including intimate dinners with key donors and stakeholders, Opportunity for Redemptive Imagination one-day forums, and more. This role provides operational support for select convenings where the logistics complexity or strategic importance warrants deeper involvement, and that part of the calendar is expanding.

• Provide operational planning and logistics support for smaller on-continent convenings in Africa and Asia, adapting Praxis' event standards to the scale and context of each gathering
• Coordinate with local vendors, venues, and in-country partners to ensure each convening is logistically sound and hospitable
• Develop reusable event briefs, run-of-show documents, and logistics checklists for each convening type, reducing planning time as the calendar grows
• Travel to select on-continent convenings to provide on-site support as needed

 

Who You Are

• A communications operator: You understand that invitation communications are not administrative work. They are a craft. You bring precision, warmth, and genuine care to every message, and you build the systems that make that quality repeatable at scale.
• An operations expert: You love the detailed work of event logistics. A flawlessly executed run-of-show, a vendor who delivers exactly on spec, a room that feels right when the first guest arrives. These things matter to you.
• A systems builder: You don't just execute processes, you improve them. You document what you build, train others on how to use it, and proactively identify where workflows are breaking down.
• Detail-obsessed: You notice what others miss, and you address it before it becomes a problem. Your Airtable bases are clean, your follow-ups are timely, and your checklists are complete, because you genuinely care about the craft of getting things right.
• Eager to be embedded: You're excited about joining a mission-driven team and investing in understanding how Praxis works from the inside. You want to be part of the culture, not just adjacent to it.
• Culturally curious: You're energized by the diversity of contexts Praxis works in, from Nairobi to Singapore to New York, and you bring creativity and sensitivity to how hospitality is expressed across cultures.
• Mission-aligned: You're drawn to Praxis' vision of redemptive entrepreneurship and want your operational excellence to serve something meaningful.

 

Critical Competencies

• Engage with the Praxis team and community as a student and growing practitioner of redemptive entrepreneurship. Protect and embody the Praxis voice and ethos in all external-facing communications and interactions.
• Demonstrated experience owning a communications or outreach process with a high volume of individual touchpoints, such as event invitations, member communications, or similar
• Excellent written communication skills with the ability to write in an organizational voice and at a high standard of quality
• Strong event operations experience, including venue coordination, vendor management, and on-site execution for large gatherings of 250+ attendees, as well as the flexibility to bring that same standard of excellence to smaller, more intimate convenings
• Proficiency in Airtable or similar data management tools, with strong data hygiene habits
• Experience building and managing email automations in tools such as Mixmax, and workflow automations in tools such as Zapier
• Strong process documentation and systems thinking skills
• Strong project management proficiency with the ability to manage complex, concurrent workstreams
• Comfort working with international partners across multiple time zones
• Self-starter who takes ownership, flags blockers early, and executes with minimal oversight
• Experience with or eagerness to master the Praxis tool stack: Airtable, Asana, Zapier, Mixmax, Slack, Typeform, Dropbox, Keynote, and Google Suite
• Leverage AI tools to increase productivity in manually intensive workstreams, including invitation funnel management, attendee data hygiene, communications drafting, and event documentation, without sacrificing the personalization and quality Praxis' standards require

 

Additional Details

Location: New York, NY — Praxis Headquarters in Midtown Manhattan. This is an in-office role.

Travel:

Since this role is heavily dependent on our global work, you will be expected to travel for all of our events on-continent and to domestic Praxis Team events (estimated 4-6 trips per year).

This year, that includes:

• May 17th–22nd — Praxis Summit in Napa Valley, CA
• June 16th–18th — Praxis Team Gathering, Portland, OR
• Oct 25th–30th — Africa Regional Gathering & Accelerator in Nairobi, Kenya
• Nov 15th–20th — APAC Regional Gathering & Accelerator in Singapore

In future years, the forecasted calendar is as follows:

• May 2027 — Praxis Summit in Napa Valley (4 days)
• October 2027 — Africa Accelerator Kickoff (6 days)
• November 2027 — Singapore Accelerator Kickoff (6 days)
• January 2028 — Africa Regional Gathering (4 days) & Singapore Regional Gathering (4 days)

In addition to the events above, Praxis holds quarterly team gatherings, of which attendance is required. These are often in NYC, though periodically take place in others US-based locations.

All travel expenses covered by Praxis.

Reports to: Sr. Manager of Global Events

Type: Full-time Employee

Compensation:

• Range: $60k–$80k based on experience and location (HQ-based candidates are paid more).
• For all Praxis roles, we are open to candidates who are 'outside of range'. That is to say, growth-minded applicants at an earlier stage of career and comp, or candidates with experience above the highest end of the job description and compensation range, are welcome & encouraged to apply.

Benefits:

• Comprehensive benefits including fully paid health insurance for families
• 5% matching 401k
• Flexible vacation policy

 

Cultural Alignment

Praxis finds its theological identity most clearly stated in the Lausanne Covenant (1974) and the Cape Town Commitment (2010). All Praxis staff and program participants are asked to affirm The Apostles' Creed as a statement of their own beliefs. The ideal candidate will demonstrate alignment with the above, as well as our mission to advance redemptive entrepreneurship. We're seeking a leader who combines operational excellence with a spirit of humility and service, contributing to our vision of building an organization that embodies redemptive principles in all aspects of its work and culture, which includes shared rhythms such as daily team prayer and a company-wide weekly Sabbath, as detailed in our Rule of Life for Redemptive Entrepreneurs (rule.praxislabs.org).