Job Application for External Resource & Vendor Operations Manager at Precision AQ

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Vendor & Operations Manager

Position Overview

The Vendor & Operations Manager centralizes and elevates how Precision AQ’s marketing agencies source, contract, onboard, and manage third-party freelancers, production vendors, and software/tools. Additionally, this role optimizes cost, mitigates compliance risk, and supports data governance by ensuring system accuracy for key resource management technologies (ERP, workflow, contract management, etc.). Additional opportunities exist for project-based work supporting broader operational initiatives across AQ’s marketing agencies.

Key Responsibilities

Contractor Management

Manage end-to-end contractor lifecycle: outreach, onboarding, contracts, tracking, offboarding.
Draft engagement letters; secure approvals; prepare ICAs/FoOs; manage legal review and redlines.
Distribute executed contracts; coordinate W-9, ACH, and vendor setup in CloudSuite/PSA.
Maintain contractor systems; ensure IT provisioning and access (ERP, Workfront).
Track hours, monitor compliance, and resolve system issues in partnership with the Enterprise Systems team.

Vendor & Software Support

Support vendor and software utilization; maintain contract dates, license costs, and user lists.
Support the business in drafting and routing MSAs for new vendors; manage renewals and payment arrangements.
Govern tools tracker to prevent duplicate sign-ups and collaborate with IT where needed and identify areas of overlap; publish catalog for internal visibility.
Identify opportunities for multi-service line enterprise contracts; negotiate contracts as needed
Partner with IT for security and compliance while retaining business-specific configurations.

System Administration & Support

Review timesheets and assist with adjustments; validate ERP data
Maintain PSA admin access and Contract Management System licenses to support workflows for freelancers, vendors, and client-specific requests
Coordinate with Finance and Legal for approvals and reporting needs
Set up vendors and freelancers in Workfront; onboard and offboard users
Manage exceptions reports, update user groups, and create new brands as needed to support 3^rd party contractors.

Ad Hoc Support

Perform periodic audits (e.g., W-9 compliance, vendor documentation).
Support special projects across agency operations
Facilitate end-of-month and monthly timecard/invoice reminders for Contractors and other vendors
Assist with cross-functional requests from Operations, Finance, and IT as needed.

Qualifications

Bachelor’s degree in Business, Communications, Marketing, finance or related field; 3-5 years of related experience, especially managing freelancers, vendors, and software in an agency agencies or life sciences setting.
Proven experience with contract administration and related tools (Icertis or similar), project/resource management experience and related tools (Workfront, PSA), and DAM workflows.
Strong negotiation, stakeholder/project management, and process design skills; high attention to detail and ability to manage fluctuating workloads.

Preferred Experience

Demonstrated experience managing projects, supporting procurement workflows, or contributing to system implementation and optimization
Vendor/freelancer sourcing & management; contract negotiation; compliance (usage rights/NDAs).
ERP, Workflow and/or Contract Management system administration; tools/license governance; including SOP creation & enforcement.
Reporting & analytics on external spend, utilization, and performance; continuous improvement mindset.

#LI-REMOTE

Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Precision, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is also eligible for a discretionary annual bonus, health insurance, retirement savings benefits, life insurance and disability benefits, parental leave, and paid time off for sick leave and vacation, among other benefits.

Reasonable estimate of the current range

$69,000 - $102,000 USD

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Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at QuestionForHR@precisionmedicinegrp.com.

It has come to our attention that some individuals or organizations are reaching out to job seekers and posing as potential employers presenting enticing employment offers. We want to emphasize that these offers are not associated with our company and may be fraudulent in nature. Please note that our organization will not extend a job offer without prior communication with our recruiting team, hiring managers and a formal interview process.

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External Resource & Vendor Operations Manager

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