Job Application for Executive Assistant at Precision Vehicle Holdings

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At Precision Vehicle Holdings, we're a dedicated team of professionals with extensive experience in the processing of new vehicles. Our core strength lies in industry-leading software and systems that optimize every aspect of new vehicle processing. With a focus on efficiency and cutting-edge technology, we're committed to delivering excellence to our clients. Our team, comprised of logistics experts and automotive industry veterans, is passionate about crafting customized solutions to meet our clients' needs. Together, we empower leading automakers to thrive in today's fast-paced industry.

We’re committed to fostering a culture of safety, compliance, and excellence. We're looking for team members who prioritize safety by adhering to company policies, regulations, and applicable laws while embracing our core values. As part of our team, you'll play a crucial role in maintaining a safe and positive work environment by consistently following safety rules, operating guidelines, and procedures. Your commitment to continuous improvement will contribute to enhancing safety, efficiency, and overall workplace satisfaction. Join us in creating a workplace where every employee's well-being is paramount, and together, let's strive for excellence.

Job Overview:

We are seeking a highly organized Executive Assistant to support our Chief Operating Officer (COO). This in-person role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a strategic thinker, a problem solver, and a trusted partner to the COO, ensuring seamless day-to-day operations and efficiency.

Key Responsibilities:

Administrative & Executive Support:

• Manage the COO’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management.

• Screen and prioritize emails, phone calls, and correspondence on behalf of the COO.

• Prepare reports, presentations, and other materials for internal and external meetings.

• Handle confidential and sensitive information with discretion.

• Act as a liaison between the COO and internal/external stakeholders.

• Coordinate leadership meetings, including agenda preparation, note-taking, and action item tracking.

• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.

Cross-Functional Collaboration:

• Work closely with other executive assistants and team members to ensure alignment across leadership.

• Assist with special projects and initiatives as assigned by the COO.

Qualifications & Skills:

• High school diploma or equivalent.

• Proven experience as an Executive Assistant, preferably supporting C-suite executives.

• Strong organizational skills with the ability to multitask and prioritize effectively.

• Excellent communication skills, both written and verbal.

• Proficiency in office tools such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• High level of discretion and professionalism in handling confidential matters.

• Problem-solving mindset with a proactive and resourceful approach.

• Ability to work independently while maintaining flexibility and adaptability in a dynamic environment.

• Ability to pass drug screening and criminal background check.

What We Offer

Details of these benefits plans will be provided if a candidate receives an offer of employment. Benefits may vary by position and location.

● Comprehensive benefit plans covering medical, dental, vision, life, and disability

● Competitive compensation

● 401k matching

● Flexible paid time off

● Employee discounts

Management retains the right to modify this job description as needed.

Precision Vehicle Holdings is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetics, protected veteran or disability status or any other characteristic protected by federal, state, or local laws. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Please see our Candidate Privacy Policy for more information on how Precision Vehicle Holdings processes your personal information during the recruitment process and, if applicable based on your location, how you can exercise any privacy rights.

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Executive Assistant

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