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Proposal Manager

Washington, District of Columbia, United States

Primer exists to make the world a safer place.  We do this by providing trusted decision-ready AI to the world's most critical organizations.  Our software enables leaders, operators, and analysts to better understand the changing world around us in real time and make informed decisions when the stakes are high.  Primer has offices in San Francisco, Pasadena, CA and Arlington, VA.  For more information, please visit https://primer.ai/

As a Proposal Manager, you will be supported by a team of accomplished big data, AI/ML, and industry specialists. Primer is building a world-class sales culture for individuals who are self-motivated, customer-focused, creative, and passionate about AI and ML. At Primer.ai, we are seeking a highly experienced Proposal Manager to lead the end-to-end proposal management process for our federal-focused software deals, both directly and through partners. This role is pivotal in driving the success of our proposals, ensuring they are compliant, compelling, and aligned with the needs of federal clients. The Proposal Manager will be responsible for coordinating all aspects of the proposal process, from initial strategy to final submission, and will work closely with internal teams and external partners.

This role is a unique opportunity to contribute in a meaningful way on high-visibility, high-impact projects in a fast-growing segment of our business.

Role Responsibilities - How You Will Make an Impact:

End-to-End Proposal Management:

  • Lead the entire proposal lifecycle, including planning, scheduling, development, review, and submission.
  • Ensure proposals are fully compliant with federal solicitation requirements and meet the highest standards of quality.
  • Manage multiple concurrent proposals, ensuring timely delivery of all required documents.

Proposal Strategy Development:

  • Work closely with sales and technical teams to develop winning strategies and themes for each proposal.
  • Analyze RFPs, RFIs, and other solicitation documents to identify key requirements and develop a tailored response strategy.
  • Conduct competitive analysis to position Primer.ai's offerings effectively against competitors.
  • Serve as the central point of contact for all proposal-related activities, coordinating efforts across internal teams and external partners.
  • Facilitate proposal kick-off meetings, status updates, and review sessions with stakeholders.
  • Ensure clear communication and alignment between all parties involved in the proposal process.

Content Development and Review:

  • Oversee the creation and assembly of proposal content, including technical, management, past performance, and pricing volumes.
  • Review and edit proposal sections to ensure clarity, consistency, and alignment with the overall strategy.
  • Develop and maintain a library of reusable proposal content, templates, and best practices.
  • Coordinate with partners and subcontractors to obtain required proposal inputs, ensuring they align with overall proposal strategy and requirements.
  • Negotiate and manage teaming agreements, NDAs, and other partnership-related documentation.
  • Ensure seamless integration of partner and subcontractor contributions into the final proposal.
  • Lead post-submission activities, including clarifications, orals, and debriefings.
  • Gather and analyze feedback to continuously improve proposal processes and outcomes.

Relevant Skills and Experiences:

  • Bachelor’s degree in Business, Communications, or a related field; advanced degree preferred.
  • 7+ years of experience in federal proposal management, with a strong track record of winning complex deals.
  • Deep understanding of federal acquisition processes, including FAR, DFAR, and other relevant regulations.
  • Exceptional project management skills, with the ability to manage multiple, complex proposals simultaneously.
  • Strong leadership, communication, and interpersonal skills, with the ability to collaborate effectively across teams.
  • Expertise in proposal development tools and software, including Google Suite, MS Office Suite, Adobe Acrobat, and proposal management platforms.
  • Ability to work under pressure and meet tight deadlines while maintaining high-quality standards.

The annual cash compensation range for this sales position is US $90,000 to US $130,000.  Final compensation will be determined based on experience and skills and may vary from the range listed above.

 

Primer works closely with the U.S. defense and intelligence establishment. Any offer of employment is conditioned on an applicant or employee being able to meet any applicable government contract requirements. The company may rescind any offer of employment to an applicant or terminate an employee if the applicant or employee is unable to perform the functions of the position in compliance with applicable government contracts or if an applicant or employee makes a false attestation of compliance.

What We Offer

We are a series D funded company with investors from Addition, USIT, Lux Capital, Amplify Partners, Addition Capital, Bloomberg Beta, and others.  We are intentional around building a diverse and inclusive team of subject matter experts to better advocate for the needs of our users. 

We care a lot about our work and about the well being of our team. We encourage everyone to work at a sustainable pace and have a flexible vacation policy for team members to utilize, Wellness Days and 100% paid leave for parents of growing families.

We offer competitive compensation and comprehensive benefits. This includes full medical, dental, and vision coverage, fertility benefits through Carrot, mental health coverage on demand with Headspace Care+, Gympass+ Membership via Wellhub, One Medical Membership, 401(k), remote work stipends, and monthly internet allowance.

Primer is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Please see the United States Department of Labor's EEO poster and EEO poster supplement for additional information.

If you need assistance or accommodation due to a disability, you may contact us at info@primer.com.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

 

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