Executive Assistant to CEO and EVP/General Counsel (6–7 Month Contract)

Primer exists to make the world a safer place.  We do this by providing trusted decision-ready AI to the world's most critical organizations.  Our software enables leaders, operators, and analysts to better understand the changing world around us in real time and make informed decisions when the stakes are high.  Primer has offices in San Francisco, Pasadena, CA and Arlington, VA.  For more information, please visit https://primer.ai/

Executive Assistant to CEO and EVP/General Counsel (Maternity Leave Coverage – 6–7 Month Contract)

Location: Pasadena, CA

We’re seeking a proactive and highly organized Executive Assistant to temporarily support our CEO and EVP/General Counsel while our current EA is on maternity leave.

The ideal candidate thrives in a fast-paced, mission-driven environment, thinks multiple steps ahead, and handles sensitive information with discretion and professionalism. This is a highly visible role that serves as an extension of the executives and is central to ensuring seamless operations at the highest levels of the organization.

Key Responsibilities

Executive Support

• Provide high-level administrative support to the CEO and EVP/General Counsel (and light support to an additional executive overseeing Government Affairs).
• Manage complex calendars across multiple time zones; schedule, confirm, and coordinate meetings with internal teams, partners, board members, and high-level stakeholders.
• Ensure daily, weekly, and quarterly schedules are optimized and aligned with executive priorities.
• Monitor and flag priority items across email, Slack, and other communication channels.
• Arrange detailed travel itineraries and logistical planning for multi-city trips, including executive off-sites, board meetings, and industry events.

Board & Advisor Coordination

• Support logistics and communication with board member offices as needed (e.g., coordinating schedules, travel, or material preparation).
• Assist with internal coordination for board meetings and pre-read materials in partnership with the CEO and other internal stakeholders.
• Engage directly with external advisors to coordinate meeting logistics and support follow-up actions.
• Maintain discretion and professionalism in all external-facing interactions on behalf of the executive office.

Meeting Preparation & Materials

• Own the preparation of executive materials, including briefing documents, meeting agendas, and company decks.
• Collaborate with cross-functional teams to create and present visually polished slides for internal and external meetings.
• Track deliverables and deadlines related to leadership workshops, off-sites, and strategic planning.

Company Events & Internal Coordination

• Help organize internal and executive-level meetings, including quarterly off-sites.
• Partner with HR on company events hosted by the CEO or executive team.

Attributes & Skills

• Highly organized, with excellent attention to detail and ability to anticipate needs.
• Poised and professional; capable of handling sensitive information with integrity and discretion.
• Clear and confident communicator — both verbal and written.
• Relationship-oriented and approachable; builds trust across levels and functions.
• Composed and calm under pressure; able to juggle multiple priorities.
• Strong sense of judgment and self-direction.

Primer works closely with the U.S. defense and intelligence establishment. Any offer of employment is conditioned on an applicant or employee being able to meet any applicable government contract requirements. The company may rescind any offer of employment to an applicant or terminate an employee if the applicant or employee is unable to perform the functions of the position in compliance with applicable government contracts or if an applicant or employee makes a false attestation of compliance.

What We Offer

We are a series D funded company with investors from Addition, USIT, Lux Capital, Amplify Partners, Addition Capital, Bloomberg Beta, and others.  We are intentional around building a diverse and inclusive team of subject matter experts to better advocate for the needs of our users. 

We care a lot about our work and about the well being of our team. We encourage everyone to work at a sustainable pace and have a flexible vacation policy for team members to utilize, Wellness Days and 100% paid leave for parents of growing families.

We offer competitive compensation and comprehensive benefits. This includes full medical, dental, and vision coverage, fertility benefits through Carrot, mental health coverage on demand with Headspace Care+, Gympass+ Membership via Wellhub, One Medical Membership, 401(k), remote work stipends, and monthly internet allowance.

Primer is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Please see the United States Department of Labor's EEO poster and EEO poster supplement for additional information.

If you need assistance or accommodation due to a disability, you may contact us at info@primer.com.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.