Back to jobs

Procurement Systems Consultant: Call for Proposals

New York

Interest submission due date: submissions will be reviewed on a rolling basis. 

Background

Over the past five years, GiveDirectly has expanded significantly in scale, funding, and geographical reach. This growth has outpaced some of our internal processes, particularly procurement, which has become overly complex and inefficient. We seek recommendations to streamline the process, mitigate risks, and position GD for long-term success in procurement operations.

Objectives

  • Simplify and strengthen procurement processes across global and country offices.
  • Develop clear, user-friendly policies that align with best practices and regulatory requirements, without adding unnecessary bureaucracy.
  • Establish systems to support long-term growth (e.g. scalable, compliant) 

Scope

Mapping and Analysis:

  • Review existing procurement practices across offices - on paper and in practice.
  • Review past procurement mismanagement cases and previous consultancy reports.
  • Document current processes
  • Document current roles and responsibilities across functions (finance, procurement, legal, etc.).
  • Assess procurement-related risks and gaps, including supply chain disruptions and compliance.

Process Improvements:

  • Identify opportunities to streamline and automate procurement processes. Root out unnecessary bureaucracy
  • Recommend best practices and systems improvements, leveraging existing software systems (e.g., CPAi, Intacct, Nexonia). 
  • Ensure compliance with regulatory standards, especially US Federal funding.
  • Provide training on procurement policies and compliance.

Tasks

  • Produce clear mapping and recommendations aligned with project goals and timelines.
  • Coordinate with teams to meet all specifications.
  • Attend virtual meetings across time zones as needed.
  • Potential travel to country offices for in-person assessments.

Deliverables

  • Report on the procurement mapping, identifying risks, gaps, and strengths.
  • Recommendations for optimizing processes, reducing bureaucracy, and automating workflows.
  • Final report and presentation with clear, actionable recommendations for streamlining procurement across offices.
  • Draft a revised procurement policy and associated protocols, ensuring they are concise, clear, and compliant with regulatory requirements.

Timeline and Reporting

The consultancy will begin upon selection and last for approximately three months. Reports and recommendations are expected promptly to support timely decision-making. The consultant will report directly to GD Leadership and collaborate with country office procurement managers, finance partners, and other relevant teams.

Requirements

  • Proven experience in evaluating and transforming operations and procurement processes in multi-country INGOs
  • Expertise in US federal procurement requirements (esp. USAID).
  • Strong ability to communicate complex concepts clearly and produce high-quality written reports.
  • Smart and able to solve problems out of the box
  • Strong stakeholder management skills

Nice to Have

  • Experience managing operations across diverse country offices in USA and sub-saharan Africa
  • Experience leading finance or operations verticals in mid-sized fast growing international INGOs
  • Background in consulting for INGOs experiencing rapid growth.
  • Knowledge of finance and procurement softwares, such as Nexonia, Intacct, and CPAi.

Interested Parties should submit:

  • Letter of interest detailing relevant experience.
  • Proposed rate and budget.
  • CV.
  • Writing sample.
  • Contact information for two references

 

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter*

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Please attach a letter of interest detailing relevant experience, proposed rate and budget and contact information for two references.*

Accepted file types: pdf, doc, docx, txt, rtf

Please attach your writing sample.*

Accepted file types: pdf, doc, docx, txt, rtf

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Private (External)’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.