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Travel and Events Coordinator – Office of the CEO

Chicago, IL

Why project44?  

At project44, we’re on a mission to make supply chains work.

With Movement, our High-Velocity Supply Chain Platform, project44 optimizes the movement of products globally, delivering unparalleled resiliency, sustainability, and value for our customers. We operate the world's most trusted end-to-end visibility platform, tracking over 1 billion shipments annually for over 1,300 leading brands across manufacturing, automotive, retail, life sciences, food & beverage, and oil, chemical & gas industries. Recently named to Fast Company’s Most Innovative Company’s List, project44 is headquartered in Chicago with a diverse team spanning 19 global offices and growing.

If you’re eager to be part of a winning team that works together to solve some of the most challenging supply chain challenges every day, let’s talk.

About the Role:

We are seeking a Travel and Events Coordinator to join the Office of the CEO. This role will coordinate high-level domestic and international travel, executive event planning, and special outings while ensuring seamless, professional support for the CEO and leadership team.

You will proactively manage travel logistics, research and coordinate events, maintain organized digital filing systems for expense reporting, and clearly communicate with travelers and stakeholders.

The ideal candidate excels in dynamic, fast-paced environments, collaborates effectively with other Executive EAs, follows established processes to meet leadership initiatives, and uses AI tools and online research to source the best travel and event options.

Flexibility for occasional international working hours (up to four times per year) and in-office presence (minimum three days per week) is required. 

Key Responsibilities:  

  • Manage all aspects of CEO domestic and international travel, ensuring seamless itineraries and contingency plans. 
  • Leverage AI platforms and online resources to identify optimal, cost-effective travel logistics.
  • Research, propose, and coordinate executive events, team outings, hospitality options, and ticket purchases.
  • Maintain organized receipt management and digital filing systems to support expense reporting compliance.
  • Communicate clearly and concisely with travelers, leadership, and vendors regarding itineraries, changes, and expectations.
  • Collaborate closely with other Executive EAs and cross-functional teams to align schedules, plans, and leadership initiatives.
  • Follow established operational processes to ensure consistency and excellence in executive support.
  • Monitor real-time travel changes and pivot quickly to adjust plans as needed.
  • Support vendor negotiations, venue scouting, and event logistics execution.
  • Uphold the highest standards of confidentiality, professionalism, and responsiveness. 

What You Bring:  

  • 3+ years in executive-level travel planning, event coordination, or senior executive support. 
  • Bachelor’s degree in Business, Hospitality, Event Management, Communications, or a related field.
  • Strong organizational skills with keen attention to detail.
  • Highly responsive, adaptable, and committed to meeting changing needs with a service-first mindset.
  • Excellent interpersonal and communication skills, capable of building trust and collaborating effectively with peers and leadership.
  • Ability to manage multiple priorities simultaneously in a fast-paced environment.
  • Resourceful and proactive problem-solver with a high level of discretion.
  • Tech-savvy with experience using AI tools, travel platforms, digital filing systems, and communication tools.
  • Proven experience booking complex international and domestic travel logistics, preferably supporting executive-level clients with knowledge of best practices. 

Role Expectations:

  • Based in Chicago; minimum 3 days per week in office (5 as needed). 
  • Flexibility to work international hours up to 4x per year.
  • Occasional after-hours availability to accommodate urgent travel changes or event needs. 

Diversity & Inclusion: 

At project44, we're designing the future of how the world moves and is connected through trade and global supply chains. As we work to deliver a truly world-class product and experience, we are also intentionally building teams that reflect the unique communities we serve. We’re focused on creating a company where all team members can bring their authentic selves to work every day. 

We’re building a company that every one of us at project44 is proud to work for, and our journey of becoming a more diverse, equitable and inclusive organization, where all have a sense of belonging, is shaped through the actions of our leadership, global teams and individual team members. We are resolute in our belief that each team member has an equal responsibility to mold and uphold our culture. 

project44 is an equal opportunity employer seeking to enrich our work environment by creating opportunities for individuals of all backgrounds and experiences to thrive. If you share our values and our passion for helping the way the world moves, we’d love to review your application! 

For any accommodation needed during the hiring process, please email recruiting@project44.com. Even if you don’t meet 100% of the above job description you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements. 

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