Back to jobs
New

Personal Assistant

Remote

Personal Assistant to the CEO 

The role of Personal Assistant requires thoughtful and strategic judgment across a variety of personal situations, and it requires high trust and confidence. This person will be trusted as part of the daily support system for our CEO, ensuring that he optimizes his life to be at his best and deliver the highest value for Proto. This role will report to the Saneel Radia’s EA, and function as an extension of his support team. 

What you will do:

  • Completes a wide variety of personal and administrative tasks for the CEO, including proactive calendar and appointment management, medical and health management, and household and lifestyle management; 
  • Plans, coordinates, and ensures the CEO is prepared for all personal travel and family events, including end-to-end planning of family travel for vacations and other events;
  • Coordinates multi-track itineraries when schedules diverge, and provides active support during periods of travel change;
  • Communicates effectively and professionally, as they will be communicating directly with the CEO’s family and other important people in their life;
  • Acts as a point of personal leverage to the CEO, proactively raising both opportunities and concerns well in advance, so that the CEO can balance work and personal life as effectively as possible; 
  • Performs ad hoc tasks and personal projects that are highly complex and sensitive; requiring research and coordination;
  • Responds in real-time, and understands that this job often requires communication outside of core business hours, especially during travel windows.

Qualifications

  • A bachelor’s degree is preferred;
  • Any work or internship experience in a high-paced entrepreneurial environment, ideally in a client service industry; 

This is a 1099 contract position paying $30.00 - $35.00 per hour and is eligible for overtime in accordance with applicable law. The position is expected to average approximately 40 hours per week, although hours may vary based on business needs.

Proto is a NYC-based company with offices at 120 Broadway. Due to our CEO living in Austin, the preference is for this person to be based there. This role does not have an in-office requirement and can work remotely when not required for in-person activities based around the CEO’s home. 

About Proto

Proto is a new innovation and design consultancy dedicated to helping create and grow meaningful companies that advance people. We partner with our clients to build forward thinking growth strategies, brands, and new offerings that make sense of rapid change and result in stronger, more adaptive organizations. 

Diversity is foundational to Proto's intersectional way of working. Only by combining unique experiences, perspectives, and backgrounds, can we unlock the most creative ideas and innovative approaches for our clients to shape a world that works for everyone.

Apply for this job

*

indicates a required field

Phone
Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter*

Accepted file types: pdf, doc, docx, txt, rtf


Education

Select...
Select...
Select...
Select...
Select...

Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Proto’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.