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Company Overview

Pearce Services is a leading US-based company that provides operations, maintenance, and engineering services for critical infrastructure. They work across telecom, renewable energy (wind, solar, EV charging), and energy storage. The company was founded in 1998 and supports major infrastructure across the United States.

Role: Associate Bid Specialist

Location: Mohali / Gurugram
Function: Presales / Bid Management
Shift: 5:00 PM – 2:00 AM IST (US business hours)
Employment Type: Full-time

Role Summary

Pearce Services is hiring an Associate Bid Specialist who will help prepare and submit competitive bids for telecom and infrastructure projects. The role requires strong attention to detail, good writing skills, and the ability to coordinate with multiple teams.

Ideal for someone with 2–4 years of experience in bid coordination, proposal management, or presales support.

Key Responsibilities

Bid & Proposal Management

Support the complete bid process for small to mid-sized opportunities.
Review RFI/RFQ/RFP documents and extract requirements.
Create bid plans, timelines, compliance checklists, and trackers.
Ensure proposals are complete, accurate, and follow client instructions.

Proposal Writing & Content

Draft and format proposal content.
Combine inputs from different teams into one clear document.
Follow company branding and formatting standards.
Maintain proposal templates and content libraries.

Cross-Functional Coordination

Work with solution architects, pricing, operations, finance, and legal teams.
Organize kick-off meetings and internal reviews.
Ensure all teams meet deadlines and deliver their parts on time.

Bid Governance & Compliance

Support bid qualification and review cycles.
Ensure proposals meet compliance and contractual guidelines.
Identify risks or missing information and escalate early.

Commercial & Submission Support

Coordinate with finance and pricing teams for commercial inputs.
Ensure technical and commercial sections match.
Prepare and package final submissions as per client format.

Tracking & Improvement

Track all bids, deadlines, and progress.
Maintain records of submitted bids and outcomes.
Suggest improvements for processes and templates.

First 6 Months – What Success Looks Like

Support active bids with guidance from senior team members.
Understand internal processes, templates, and tools.
Build relationships with cross-functional teams.
Meet deadlines and ensure submissions are complete and ready.
Gradually take ownership of small to mid-sized bids.

Required Qualifications

Education

Bachelor’s degree in Business, Engineering, Communications, or similar fields.

Experience

2–4 years in bid management, proposal coordination, or presales support.
Experience handling RFP/RFQ/RFI processes.
Exposure to telecom, IT services, infrastructure, or B2B environments.
Experience with US clients is a plus.

Required Skills & Competencies

Strong written English and editing skills.
Ability to convert technical inputs into clear writing.
Good project management and organization skills.
Ability to handle multiple deadlines.
High attention to detail and compliance.
Strong coordination and stakeholder management.
Analytical thinking to identify gaps or risks.

Tools

MS Office (Excel, Word, PowerPoint).
SharePoint or similar platforms.
Proposal tools like RFPIO, Loopio, Qvidian (nice to have).
Familiarity with AI tools for drafting or research (preferred).

Key Behavioral Competencies

Strong execution and follow-through.
Ability to work under tight timelines.
Proactive and responsible.
Structured and process-driven.
Comfortable working with ambiguity.

Career Growth

This role can grow into:

Bid Specialist
Bid Manager / Pursuit Manager
Proposal Manager
Presales Strategy / Deal Desk

About the Team

You will be part of the Presales team supporting the Connectivity Division. You will work with technical, operational, and commercial teams to support strategic bids and client opportunities.

Associate Bid Specialist