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Executive Assistant

Palo Alto, CA

Transform healthcare with us.

At Qualified Health, we’re redefining what’s possible with Generative AI in healthcare. Our infrastructure provides the guardrails for safe AI governance, healthcare-specific agent creation, and real-time algorithm monitoring—working alongside leading health systems to drive real change.

This is more than just a job. It’s an opportunity to build the future of AI in healthcare, solve complex challenges, and make a lasting impact on patient care. If you’re ambitious, innovative, and ready to move fast, we’d love to have you on board.

Join us in shaping the future of healthcare.

 

Job Summary

We are seeking a highly organized and proactive Executive Assistant (EA) to support our executive team. This role is pivotal in ensuring smooth day-to-day operations, enabling leadership to focus on strategic growth. As an early-stage startup, we need a dynamic and adaptable EA who thrives in a fast-paced, evolving environment. You will report directly to the executive leadership team and play a crucial role in optimizing their efficiency and effectiveness.

Key Responsibilities

Executive Support & Operations:

  • Manage complex calendars, schedule meetings across time zones, and prioritize competing demands.
  • Handle correspondence, travel arrangements, expense reports, and document preparation.
  • Organize leadership meetings, prepare agendas, take notes, and track follow-ups.
  • Assist with special projects, research, and operational initiatives.
  • Support presentation and document preparation as needed.
  • Act as a point of contact between executives and internal/external stakeholders.
  • Support office operations, team events, and culture-building activities.
  • Manage sensitive information with a high degree of professionalism and integrity.

Required Qualifications

  • 3-6 years of experience as an Executive Assistant, preferably in a startup or high-growth environment.
  • Strong organizational skills with the ability to juggle multiple priorities and deadlines.
  • Proficiency in Google Workspace, Slack, Notion, and scheduling software.
  • Excellent verbal and written communication skills.
  • Ability to anticipate needs and proactively find solutions.
  • High level of discretion in handling confidential matters.
  • Adaptability and ability to thrive in a fast-paced, evolving startup environment.

What We Offer:

  • Competitive startup salary and equity packages.
  • Health, dental, and vision insurance.
  • Flexible working hours and hybrid work options.
  • An opportunity to be at the forefront of AI in healthcare, making substantial impacts on patient care and outcomes.
  • A vibrant and inclusive work environment that fosters creativity and innovation. 

 

Pay & Benefits: The pay range for this role is between $80,000 - $140,000, and will depend on your skills, qualifications, experience, and location. This role is also eligible for equity and benefits.

Join our mission to revolutionize healthcare with AI. To apply, please send your resume through the application below.

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