Benefits Manager [Remote-US]

About Us

The role

We’re seeking an experienced Benefits Manager to lead the administration and optimization of our employee benefits, wellness and leave programs. This role is critical in ensuring our benefits offerings are competitive, compliant and aligned with our strategic goals and employees wellbeing. The ideal candidate will be a trusted advisor with a deep understanding of benefits, leave and wellness program design, compliance, billing; someone who thrives in balancing regulatory accuracy with an innovative and engaging approach to employee benefits.

Your day-to-day

1. Process and administer all benefits programs and policies in parallel with our benefits broker and individual carriers while ensuring employee advocacy and resolving questions and issues regarding employee benefits. Coordinate annual benefit program renewal and open enrollment in partnership with our benefits broker, researching, analyzing and making recommendations regarding emerging benefits and wellness practices. 
2. Process & administer leaves of absence (LOA), ensure the correct filing of leave documents, interpret applicable laws including FMLA, CFRA and state-specific leave and ADA requirements. Ensure proper LOA documentation, maintain leave records, and enhance employee experience in the leave application process. Ensure all leaves (PTO, paid sick leave, etc.) are processed and approved in the HRIS system in a timely manner. Review employee accommodation requests and partner with the People & Talent team to make recommendations.
3. In partnership with the plan sponsor and provider, own the day-to-day administration of the company’s 401k plan, including employee enrollments, plan communications, contribution processing and reconciliations, and annual compliance, testing and audit procedures ensuring regulatory compliance.
4. Administer, create, promote, facilitate and support wellness campaigns, programs and challenges in partnership with the People Experience team.
5. Ensure compliance with all federal, state and regulatory standards & laws as well as Internal Controls and procedures governing the benefit program. Prepares, reviews and files required health and welfare regulatory documents, including but not limited to Form 5500, Summary Annual Reports, ACA reporting and other federal and state mandated filings, ensuring accuracy, timeliness and compliance with ERISA, IRS, DOL and applicable regulations. Maintain knowledge of trends, best practices, and regulatory changes.
6. Administer workers’ compensation and assist employees with filing claims. Responsible for the annual workers compensation audit and policy renewal processes.
7. Prepare monthly benefit reconciliation analyzing and researching benefit billing, employee deduction and enrollment discrepancies. Identify opportunities for automation of current workflows and independently perform regular integrity audits of manual processes, conducting  periodic audits to ensure data integrity across vendor enrollment, HRIS and billing platforms.  Partner with Payroll Manager to ensure benefit file feed processing and employee deduction updates are timely and accurate.
8. Document all Benefits processes and procedures, including corrective memos regarding internal control failures and compliance risks. Manage the regular and ongoing upkeep of benefit policies, internal job aids and procedure manuals. Responsible for new hire benefits orientation and ensuring all benefits content is up to date

About you

• Bachelor’s degree or equivalent relevant experience and;    
• 6 - 8 years experience in multi-state benefit plan design and administration, including 401k administration and end-to-end LOA administration
• Experience in promoting and facilitating a company wide Wellness Program
• Vendor and broker management experience
• Strong knowledge and practical applications of employee benefits and leave of absence laws and regulations (including ACA, ADA, ERISA, HIPAA, IRS, DOL, COBRA)
• Outstanding written and verbal communication skills with the ability to explain complex topics clearly and accurately
• Exceptional attention to detail, with the ability to manage complex data sets and compliance requirements
• Strong analytical and problem-solving skills, with experience interpreting trends and employee and financial impacts
• Highly developed relationship-building skills and service orientation
• Proficiency in Excel, and Google Sheets and experience with HRIS and vendor platforms\

Bonus points

• Certified Employee Benefit Specialist (CEBS) or Certified Benefits Professional (CBP)
• Familiarity using AI tools to assist with benefits administrative, billing, and reconciliation tasks

Salary: $150,000 to $180,000*

*Please note that the final salary offered will be determined based on the selected candidate's skills, and experience, as well as the internal salary structure at Quanata. Our aim is to offer a competitive and equitable compensation package that reflects the candidate's expertise and contributions to our organization.

Additional Details: 

• Benefits: We provide a wide variety of health, wellness and other benefits.These include medical, dental, vision, life insurance and supplemental income plans for you and your dependents, a Headspace app subscription, monthly wellness allowance and a 401(k) Plan with a company match.
• Work from Home Equipment: Given our virtual environment— in order to set you up for success at home, a one-time payment of $2K will be provided to cover the purchase of in-home office equipment and furniture at your discretion. Also, our teams work with MacBook Pros, which we will deliver to you fully provisioned prior to your first day.
• Paid Time Off: All employees accrue four weeks of PTO in their first year of employment.  New parents receive twelve weeks of fully paid parental leave which may be taken within one year after the birth and/or adoption of a child. The twelve weeks is applicable to both birthing and non-birthing parent.
• Personal and Professional Development: We’re committed to investing in and helping our people grow personally and professionally.  All employees receive up to $5000 each year for professional learning, continuing education and career development.  All team members also receive LinkedIn Learning subscriptions and access to multiple different coaching opportunities through BetterUp.
• Location: We are a remote-first company for most positions so you may work from anywhere you like in the U.S, excluding U.S. territories. For most positions, occasional travel may be requested or encouraged but is not required. Some positions might require travel per the job description provided to the employee. Employees based in the San Francisco Bay Area or in Providence, Rhode Island may commute to one of our local offices as desired.  
• Hours: We maintain core meeting hours from 9AM - 2PM Pacific time for collaborating with team members across all time zones.