Payroll Manager [Remote-US]

About Us

The Role

We’re looking for an accomplished and well-rounded Payroll Manager to manage end-to-end payroll operations for a multi-state workforce, ensuring employees are paid accurately, on time, and in compliance with all applicable regulations. As part of the broader Finance and Business Operations ecosystem, the role supports business continuity, audit readiness, and a positive employee experience.

Your day-to-day

1. Own the processing of multi-state, in-house payroll for exempt and nonexempt employees, reconciling payroll prior to transmission and verifying exceptions or anomalies. Ensure accurate and timely year end reporting (ACA, W-2).
2. Manage workflows to ensure all payroll transactions are processed accurately and timely, ensuring documentation and necessary approvals are received, organized, and documented prior to processing payments.
3. Understand proper tax treatment and processing requirements for wages, garnishments and employer paid benefits. Establish, maintain and respond to all matters regarding Federal, State and Local payroll tax matters. Monitor changes and remain current on legal, regulatory or governmental requirements (e.g., wage and hour, garnishments, tax matters, 401(k) and other benefit deductions).
4. Serve as the Subject Matter Expert for the Paylocity Payroll and Time & Attendance system, working with our Solutions team and vendor on systems updates, upgrades, holiday banking and payroll submission deadlines and down time.
5. Work with our People Operations team to calculate company paid offsets for employees on qualified leaves of absences. Ensure payments are processed in accordance with LOA policies.
6. Partner closely with the People Operations Team on Workers Comp, ERISA, and EEO requirements and filings, overseeing the preparation of required and/or ad-hoc reports to government agencies, insurance companies, or our parent company. Assist with relevant audits and reviews (financial statements, 401k plans).
7. Work with the Finance Operations and Accounting teams to proactively provide backing for payroll/tax corrections and variances, assist with account reconciliations and provide financial and operational reporting as needed.
8. As the primary Payroll point of contact, champion a positive employee payroll experience by delivering responsive issue resolution, engaging directly with employees through onboarding sessions and ongoing education needs, and offering proactive, clear guidance on payroll-related matters.

About you

• Bachelor’s Degree in Accounting or Business Administration or related field, OR an equivalent combination of education and relevant experience, OR equivalent relevant experience and;
• 6-8 years of experience calculating and processing in-house multi-state payroll for exempt and non-exempt employees 
• Prior experience with payroll/ HRIS/ and time and attendance system required.
• Thorough knowledge of applicable Federal and State HR/Payroll Laws (DOL,FMLA, FLSA, ERISA e.g.) and IRS regulations that impact payroll. 
• Possess a strong working knowledge of 401(k) payroll deductions, including pre- and post-tax contributions, employer matches, limits, and compliance requirements, to ensure accurate withholding, funding, and reporting.
• Proven time management, prioritization and attention to detail skills and ability to meet deadlines within a fast-paced environment with excellent written and oral communication skills
• Demonstrated experience in payroll process improvement, with a willingness to reassess and redesign internal procedures to enhance effectiveness and support evolving business needs.
• Must possess excellent organizational skills and be extremely flexible to meet customer needs, in addition to being able to work independently and prioritize multiple tasks in a changing environment with a high degree of accuracy
• Self-motivated, independent, cooperative, flexible, creative, and responsible while also working effectively in a highly collaborative environment as a team player.
• Skilled in the use of Google Suite products and willingness to experiment and work with new technologies

Bonus points

• Experience with Paylocity 
• FCP or CPP designation

Salary: $136,000 to $160,000*

*Please note that the final salary offered will be determined based on the selected candidate's skills, and experience, as well as the internal salary structure at Quanata. Our aim is to offer a competitive and equitable compensation package that reflects the candidate's expertise and contributions to our organization.

Additional Details: 

• Benefits: We provide a wide variety of health, wellness and other benefits.These include medical, dental, vision, life insurance and supplemental income plans for you and your dependents, a Headspace app subscription, monthly wellness allowance and a 401(k) Plan with a company match.
• Work from Home Equipment: Given our virtual environment— in order to set you up for success at home, a one-time payment of $2K will be provided to cover the purchase of in-home office equipment and furniture at your discretion. Also, our teams work with MacBook Pros, which we will deliver to you fully provisioned prior to your first day.
• Paid Time Off: All employees accrue four weeks of PTO in their first year of employment.  New parents receive twelve weeks of fully paid parental leave which may be taken within one year after the birth and/or adoption of a child. The twelve weeks is applicable to both birthing and non-birthing parent.
• Personal and Professional Development: We’re committed to investing in and helping our people grow personally and professionally.  All employees receive up to $5000 each year for professional learning, continuing education and career development.  All team members also receive LinkedIn Learning subscriptions and access to multiple different coaching opportunities through BetterUp.
• Location: We are a remote-first company for most positions so you may work from anywhere you like in the U.S, excluding U.S. territories. For most positions, occasional travel may be requested or encouraged but is not required. Some positions might require travel per the job description provided to the employee. Employees based in the San Francisco Bay Area or in Providence, Rhode Island may commute to one of our local offices as desired.  
• Hours: We maintain core meeting hours from 9AM - 2PM Pacific time for collaborating with team members across all time zones.