Global Accounts Payable Supervisor

Overview

We are seeking a highly meticulous and experienced Accounts Payable (AP) Supervisor to join our team in Colombia. This role will be critical in managing the full accounts payable life cycle for our US-based entitiies and some LATAM, ensuring strict adherence to financial controls, accuracy, and compliance with local and international regulations. The ideal candidate will possess advanced Excel skills and a proven track record of managing high-volume AP processes and expense reporting.

Key Responsibilities

Accounts Payable Processing & Management

• In charge the daily processing of all accounts payable transactions, including vendor invoices, purchase orders, and payment requests, ensuring timely and accurate entry into the accounting system.
• Manage the three-way match process to validate invoices against purchase orders and receiving reports.
• Ensure all vendor invoices are properly authorized, coded to the correct general ledger accounts, and processed in compliance with company policies.
• Oversee the weekly payment runs (ACH, wire transfers, checks) and reconciliation of AP ledger balances.
• Serve as the primary point of contact for vendor inquiries and resolve payment discrepancies promptly.

Expense Management and Review

• Be the subject matter expert for the company's expense management platform, Ramp.
• Review and approve employee expense reports submitted through Ramp, ensuring compliance with the company's travel and expense policy and tax regulations.
• Audit expenses for proper documentation, classification, and adherence to budget limits.

Control, Compliance, and Reporting

• Implement and maintain robust internal controls over the entire AP process to ensure data integrity and safeguard company assets.
• Assist in month-end and year-end closing processes, including preparing accruals, AP reconciliation schedules, and supporting documentation for external audits.
• Ensure compliance with all relevant Colombian tax and financial reporting requirements (e.g., VAT, retention).
• Utilize Advanced Microsoft Excel capabilities (Pivot Tables, VLOOKUP, complex formulas) to perform detailed data analysis, generate reports, and assist with financial modeling as needed.

System and Team

• Maintain expertise in accounting systems, preferably Sage and/or NetSuite.
• Provide training and guidance to junior AP staff or team members on best practices, system usage, and policy adherence.
• Proactively identify and recommend process improvements to increase efficiency and accuracy within the AP function.

Qualifications

• Experience: 5+ years of progressive experience in Accounts Payable, with at least 2 years in a supervisory or senior capacity.
• Education: Bachelor’s degree in accounting, Finance, or a related field.
• System Proficiency:
  • Mandatory: Advanced proficiency in Microsoft Excel.
  • Required: Direct experience with expense management software (e.g., Ramp, Expensify, Concur).
• Preferred: Experience working with major ERP systems like NetSuite or Sage.
• Language: Fluency in both English and Spanish (written and verbal) is required to communicate effectively with the US parent company and local vendors.
• Skills: Demonstrated ability to manage high-volume transactions with exceptional attention to detail. Strong analytical skills and a commitment to ensuring financial accuracy and compliance.

We are excited about the possibility of you joining our team! Apply now and take the next step in your career with Quetzal International Services, SAS!