Benefits Specialist

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries.

Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you're a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.

Discover your purpose. Embrace innovation. Experience #LifeatRealChem.

Benefits Specialist Job Description

As a Benefits Administration Specialist at Real Chemistry, you will play a pivotal role in managing and optimizing our comprehensive benefits programs. This includes the day-to-day administration of multi-state health and welfare plans across 15 office locations in the U.S., as well as the 401(k) plan. You will be responsible for critical tasks such as filing 5500, audit preparation, and coordination with auditors. In addition to overseeing leave policies and preparing payroll submissions, you will lead the implementation of Open Enrollment configuration and testing in Workday.

Your collaboration with the HR team and various stakeholders will be essential in ensuring effective communication and alignment of benefit programs. You will also conduct ongoing benefits audits to maintain plan integrity and cost-effectiveness, while working with Payroll and vendors to ensure seamless setup and data flow. This role requires a proactive approach to problem-solving and process improvement, ensuring the highest standards of benefits administration for our employees.

Responsibilities

• Day-to-day administration of Real Chemistry benefits programs, including multi-state health and welfare plans across 15 office locations in the US.
• Day-to-day administration of the 401(k) plan, including the 5500 filing, audit preparation and coordination with auditors.
• Administration of leave policies, including flexible time off and holidays, personal leave, leave without pay (LWOP), FMLA, bereavement leave, military leave, etc., coordinating with Third Party Administrators as needed and preparing payroll submissions.
• Lead the implementation of Open Enrollment configuration and testing in Workday in partnership with HRIS.
• Support the preparation and distribution of communication materials to notify and advise employees of eligibility for benefit programs; ensure the materials about Real Chemistry benefit.
• Work collaboratively with the HR team, and external and internal stakeholders to consistently and pro-actively promote alignment, communication, and successful implementation/administration of benefit programs.
• Conduct ongoing benefits audits as required, helping to ensure integrity of plans and maintaining effective cost controls.
• Work with Payroll and vendors to ensure proper set up and deduction of benefit plans, premiums, reporting, and flow of data to and from vendor portals; troubleshoot and resolve issues.
• Serve as back up for Global Benefits Administration

Knowledge and Critical Skills/Expertise/Experience

• BA or BS in Human Resources, Business, or related field.
• 4+ years experience in corporate benefits administration
• Working knowledge of state and county-specific regulatory requirements in the US
• Working knowledge of HCM/HRIS systems; knowledge of Workday a plus.
• Must be proficient in Microsoft Office, including Excel, Word, and Outlook.

Pay Range: $95,000 - $105,000
This is the pay range the Company believes it will pay for this position at the time of this posting.  Consistent with applicable law, compensation will be determined based on job-related, non-discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time. 

Real Chemistry is proud to be Great Place to Work® certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile here.

We believe we can do our best when feeling our best, which is why we’ve put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future. Other perks include mental wellness coaching and support and access to more than 13,000 online classes with LinkedIn Learning.  Learn more about our great benefits and perks and search specific offerings in your region at: www.realchemistrybenefits.com.

Working with Real HART: Since the pandemic, we have adapted to how our people told us they want to work. We have office locations in cities in the US, UK, and Europe with many employees and clients that serve as hubs where and when they need us. For employees who are within an hour of one of our offices, we expect attendance in the office two days per week, either at a Real Chemistry office or onsite with clients. We are also actively opening new office locations, so if one opens near you, our Real HART policy will apply. We are not looking for attendance for the sake of attendance but believe that the opportunity to coordinate in-office team meetings, 1:1 meetings with managers, taking advantage of on-site learning, and connecting with client partners is a critical to delivering on our purpose of making healthcare what it should be. Outside of these offices, we have regions, where people work remotely but come together quarterly for collaboration, culture and learning opportunities. We call this our Real Hybrid and Regional Teams (Real HART) approach. Real Chemistry believes we are best together – and our workplace strategy fosters connection and collaboration in person – but also supports flexibility for our people.

Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know.

*Notice: Real Chemistry and its affiliates' names are being misused by scammers through messaging services, fake websites, and apps. Do not share personal or financial information or make payments to any unverified sources claiming to be connected to Real Chemistry. We are working to stop these unauthorized activities and protect our community. Read more here.