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Virtual Event Manager

Valhalla, NY, Remote (Atlanta, GA or Charlotte, NC)

Virtual Event Manager


At Rectangle Health, we believe that our team members are our most important asset. We grow our team by hiring best-in-class talent. We encourage all employees to contribute their individual talents and ideas to strengthen our team, our brand, and our services. We promote a culture that serves to empower and motivate employees beyond the standard corporate rhetoric one might see on motivational posters. Employees understand their individual roles in serving our customers, and this clarity of purpose encourages high job performance.

 

Position Overview

Rectangle Health is seeking an organized, tech-savvy, and collaborative Virtual Event Manager to lead the execution of our webinar and podcast programs. This person will oversee the full lifecycle of both channels — from topics, strategy, and scheduling to production, promotion, and follow-up — ensuring high-quality content experiences that engage our audience and support our marketing goals. 

You’ll manage logistics, guest coordination, hosting duties, platform setup, and cross-functional collaboration to deliver seamless, professional webinars and podcast episodes. You’ll also support our Tradeshow Manager with occasional in-person event planning and execution. 

This is a hands-on role ideal for someone who thrives in fast-paced environments and enjoys orchestrating both live and on-demand content that educates and converts. 

For Full-Time Employees we offer:

  • Competitive health, dental, and vision benefits
  • Guardian Hospital Indemnity coverage
  • Life & LTD
  • 401(k) matching up to 3%

Primary Job Duties

Virtual Events 

  • Own and execute a full calendar of partner, educational, and promotional webinars, including company-hosted and third-party events 
  • Coordinate with internal teams, SMEs, and guest speakers to plan topics, gather materials, and prepare for live sessions 
  • Serve as the on-camera host or behind-the-scenes producer to ensure professional, glitch-free execution 
  • Set up Zoom webinars (registration, polling, recording, practice sessions) and manage all associated logistics 
  • Create and manage promotional workflows in coordination with marketing: emails, landing pages, social posts, and follow-up sequences 
  • Manage attendee data and engagement tracking in HubSpot and Salesforce to drive marketing qualified leads 
  • Oversee post-webinar processes including follow-up emails, video uploads, CE credit processing, and speaker honoraria 

Podcasts 

  • Manage planning, production, and publishing of Rectangle Health podcasts 
  • Work with internal stakeholders and external guests to book interviews, prepare outlines or questions, and coordinate recordings 
  • Serve as producer (and occasionally host, if needed) for remote audio recordings 
  • Coordinate editing, transcription, and approvals for episodes 
  • Partner with marketing and design teams to promote each episode via email, social, and web channels 
  • Monitor podcast analytics to inform future content planning and audience engagement strategies 

In-Person Events Support 

  • Collaborate with the Trade Show & Events Manager to assist with live event logistics and onsite coordination as needed 

Minimum Qualifications:

  • 3–5 years of experience managing webinars, podcasts, or virtual events
  • Comfortable as a webinar and/or podcast host 
  • Exceptional organizational and project management skills; able to run multiple timelines and formats in parallel
  • Proficiency with Zoom Webinar, podcast recording tools (e.g., Riverside, SquadCast, Zoom), project management software (e.g. Asana, Monday, ClickUp), and CMS platforms (WordPress preferred)
  • Familiarity with HubSpot, Salesforce, and marketing automation workflows
  • Understanding of content promotion best practices across email, social, and web
  • Strong attention to detail and commitment to high production quality
  • Experience in B2B marketing — healthcare, SaaS, or fintech a strong plus
  • Audio or video editing experience is a bonus but not required

 

About Us:

Rectangle Health, a leading financial technology company, empowers medical, dental and specialty practices with seamless and secure technology to drive revenue by increasing patient payments and streamlining practice management and payment processing. Since 1992, the company’s innovative solutions have reduced administrative burden and rebalanced the ledger for its thousands of healthcare providers in the U.S., reliably processing billions of dollars in payments annually.

 

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