Facilities Coordinator

Who We Are:

Being naked is the #1 most sustainable option. We're #2.

Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company’s Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025, Circular by 2030, and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal, and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it.

We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA. We innovate across categories like accessories, swimwear, and sleepwear, and we reach millions of people with campaigns like this, this and this. 

None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong.

And starting right now, we want to do all that with you.

The Role: Facilities Coordinator 

Work Location/ Schedule:  Onsite in Vernon HQ

We're looking for a Facilities Coordinator to support our Ref East HQ in Vernon, CA and global facilities. This person will act as the primary point of contact for all team members and guests for day-to-day operations questions in our 200,000+ square-foot facility housing our factory, warehouse, studio and corporate office. This role helps make Ref East a sustainable, safe, clean, comfortable, and effective work environment. It is a great entry-point to learn a lot about Reformation’s operations, build administrative and project management skills, and contribute immediately. 

What You’ll Do:

Facility Operations 

• Oversee the maintenance and appearance of the facility, ensuring it is in good working order, meets the teams’ needs, and that it meets the company's sustainability standards
• Serve as the main point of contact for all facilities-related preventative maintenance or ad hoc requests (e.g. security, site access, custodial, building systems), managing vendor relationships and visits as required 
• Complete regular site walk throughs to ensure spaces are compliant with health and safety best practices. 
• Implement and keep current facility policies and procedures to maintain a well-organized and efficient workspace (e.g. workstation policies)
• Review and process invoices / transaction detail to support overall facilities budget management and reporting 

Visitor Experience

• Maintain attractive and tidy reception area
• Liaise with security so they can effectively support visitors; Create an inclusive environment by greeting the team, vendors, and other visitors in a personable and genuine way 
• Ensure our visitor management systems are operating, and help in the case of escalations to notify team members of visitor arrival as needed 

Employee Experience

• Support onboarding set-up for new hires to ensure they have access to all facility-specific platforms 
• Manage service providers for kitchens, and ensure our food and beverage programs are well stocked and available at all times 
• Facilitate event setups  (e.g. All Hands, monthly trainings, etc.)  with cross functional departments such as Tech and People
• Organize information about the facilities and keep employees informed of any changes
• Assist with all supply ordering and ensure supplies and any incoming mail are delivered and given to the correct team member in a timely manner

Retail Facilities Support 

• Cross-train and provide coverage support as needed for our Retail Facilities functions

What You’ll Need:

• 1+ year relevant administrative experience in a fast-paced, creative environment 
• Must be able to work on-site Monday-Friday, 8:30 AM - 5 PM in office
• Positive and supportive, able to work under pressure with a helpful attitude
• Highly organized, and able to manage multiple projects at once
• Strong research and problem-solving skills
• Displays an understanding of and passion for the Reformation brand and sustainability mission.
• Basic computer skills and proficiency in Google Apps and Microsoft Office Suite (Word, Excel).
• High standards of customer service

Compensation:

At Reformation, we believe in transparency and equity when it comes to compensation. For this role, the anticipated base hourly range is $22-$28, depending on a variety of factors, including but not limited to relevant experience, skills, qualifications, and internal compensation equity.

This role may also be eligible for an annual discretionary bonus based on a range of factors, including company performance, department goals, and individual contributions. Bonus amounts and eligibility are not guaranteed and are determined at the company’s discretion.

Please note that compensation decisions are made thoughtfully and may vary from the listed range to reflect individual circumstances and evolving business needs. Our total rewards package also includes benefits, perks, and opportunities for growth that contribute to overall compensation.

Benefits & Perks:

• Eligible employees get employer-sponsored private medical, dental, and vision insurance, as well as commuter benefits to help support your travel to and from work.
• We offer competitive paid time off policies including vacation, sick leave, and company holidays for eligible employees. 
• We offer retirement planning support for eligible employees, including the option to invest in Environmental Social Governance-aligned (fancy way to say sustainable) funds. 
• We’re a mission-based company with offices in LA, NYC and London, as well as a global retail team, which means you’ll get to collaborate with people all around the world.
• You’ll get access to fertility care support through Carrot, and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment.
• We care about the causes our employees care about so we donate to community efforts on a yearly basis. 
• We offer a clothing discount, culture events (like our annual Ref Values week and Volunteer Time Off), you know, all the meaningful and fun stuff!

Reformation is proud to be an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team that reflects the world we want to live in. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status—in accordance with applicable international, federal, state, and local laws.

If you require accommodations during the application or interview process, please let us know. We’re here to ensure you have what you need to show up as your best self.

Still don’t know if you should apply? We get it—studies show that many women and individuals from historically underrepresented communities hold back from applying unless they meet every single requirement. At Reformation, we’re all about growth, not gatekeeping. If you’re passionate about the role and excited about making fashion more sustainable, we’d love to hear from you. If this role doesn’t totally excite you, consider applying to our general application.

CPRA Notice found here

Want some more?! - Sustainability, Forbes, Fast Company