Data Entry Production Coordinator
Who We Are:
Being naked is the #1 most sustainable option. We're #2.
Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company’s Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025, Circular by 2030, and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal, and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it.
We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA. We innovate across categories like accessories, swimwear, and sleepwear, and we reach millions of people with campaigns like this, this and this.
None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong.
And starting right now, we want to do all that with you.
Work Location/ Schedule: NYC HQ, 4 days in office.
The Role:
- Generate and Maintain Finished Goods POs: Accurately input and manage all purchase orders within the PIM (Order Management and Costing) system.
- Proactive WIP Tracking: Execute date upkeep for Handover, Ship (DSS), and Pre-Order milestones based on vendor communications to ensure data integrity. Synchronize all PIM updates with the internal WIP document in real-time, ensuring a "single source of truth" for production status.
- Material Lifecycle Management: Initiate bulk material orders and track consumption against Finished Goods POs to maintain accurate material positions for accounting and production planning.
- Cost Sheet Integrity: Perform initial cost sheet entry, validate costs against invoices, and "lock" sheets within PIM.
- Invoice Reconciliation: Review and approve bulk invoices within NetSuite, ensuring price parity between PIM and vendor billing.
- Actualization of Landed Costs: Calculate and update duty, tariffs, and freight costs in PIM to provide an accurate picture of total landed margins.
- Inbound Visibility: Manage the "Pre-alert" logistics process, providing weekly shipment forecasts to the Distribution Center (DC) to streamline receiving.
- Shipment Documentation: Maintain organized digital archives of all shipping documents.
- In-Transit Tracking: Monitor and update shipment statuses (In-Transit, HOD, INDC) within PIM to ensure the supply chain remains transparent.
Systems Integration & Data Validation
- Inventory Receipt Validation: Audit goods-received notices in Deposco to ensure physical inventory matches system records.
Compensation:
At Reformation, we believe in transparency and equity when it comes to compensation. For this role, the anticipated hourly range is $20- $28, depending on a variety of factors, including but not limited to relevant experience, skills, qualifications, and internal compensation equity.
Please note that compensation decisions are made thoughtfully and may vary from the listed range to reflect individual circumstances and evolving business needs. Our total rewards package also includes benefits, perks, and opportunities for growth that contribute to overall compensation.
Benefits & Perks:
- Eligible employees get employer-sponsored private medical, dental, and vision insurance, as well as commuter benefits to help support your travel to and from work.
- We offer competitive paid time off policies including vacation, sick leave, and company holidays for eligible employees.
- We offer retirement planning support for eligible employees, including the option to invest in Environmental Social Governance-aligned (fancy way to say sustainable) funds.
- We’re a mission-based company with offices in LA, NYC and London, as well as a global retail team, which means you’ll get to collaborate with people all around the world.
- You’ll get access to fertility care support through Carrot, and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment.
- We care about the causes our employees care about so we donate to community efforts on a yearly basis.
- We offer a clothing discount, culture events (like our annual Ref Values week and Volunteer Time Off), you know, all the meaningful and fun stuff!
Reformation is proud to be an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team that reflects the world we want to live in. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status—in accordance with applicable international, federal, state, and local laws.
If you require accommodations during the application or interview process, please let us know. We’re here to ensure you have what you need to show up as your best self.
Still don’t know if you should apply? We get it—studies show that many women and individuals from historically underrepresented communities hold back from applying unless they meet every single requirement. At Reformation, we’re all about growth, not gatekeeping. If you’re passionate about the role and excited about making fashion more sustainable, we’d love to hear from you. If this role doesn’t totally excite you, consider applying to our general application.
Want some more?! - Sustainability, Forbes, Fast Company
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