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Procurement Coordinator

About Us:

Rent the Runway (RTR) is transforming the way we dress by pioneering the world’s first Closet in the Cloud. Since 2009, RTR has disrupted the $2.4 trillion fashion industry by offering a joyful, sustainable, and financially-savvy way for women to feel their best every day. As the ultimate destination for circular fashion, RTR provides infinite access to its shared closet through customizable subscriptions, one-time rentals, or ownership. With designer apparel, accessories, and home decor from over 700 brand partners, RTR has developed proprietary technology and a unique reverse logistics operation. Under CEO and Co-Founder Jennifer Hyman’s leadership, RTR has been recognized multiple times on CNBC’s “Disruptor 50” and Fast Company’s Most Innovative Companies lists. Hyman herself has been named among TIME 100’s most influential people and People magazine’s “Women Changing the World.”

About the Role:

The Vendor Management and Procurement Coordinator will be responsible for managing all vendor communications and handling procurement processes for RTR's non-inventory spend. This role involves developing innovative procurement processes to enhance operational efficiency, ensuring compliance with RTR standards, identifying cost-saving opportunities, supporting business performance, and continuously improving key performance indicators (KPIs).

This is an entry level, hourly position based at our fulfillment center in Dallas (Arlington, Texas) or Secaucus, New Jersey.
This role requires on-site presence three days a week.

Key Responsibilities:

  • Partner with the Senior Manager of Procurement to implement best practices in Procurement & Accounts Payable processes.
  • Manage vendor setup in Tipalti & Dynamics, ensuring compliance and accurate vendor information.
  • Handle internal and external communications regarding invoice and payment status, resolving disputes promptly.
  • Streamline the vendor upload process, addressing non-compliance and software issues.
  • Maintain up-to-date vendor account data in Dynamics for accurate reporting.
  • Track and report invoice aging, ensuring timely payment approvals or escalations.
  • Administer vendor contract agreements, ensuring compliance with RTR’s payment terms.
  • Ensure vendor spending aligns with RTR legal contract requirements.
  • Ensure timely processing of all orders by securing necessary approvals from the operations leadership before proceeding with the order.
  • Identify and leverage cost-saving opportunities during the ordering process.

About You:

  • At least 2 years experience with vendor SLA, contract terms, and AP form compliance (e.g., tax forms, banking instructions).
  • Proficient in computer skills, including spreadsheet software and presentation tools; experience with Microsoft Dynamics is a plus.
  • Positive, can-do attitude with the ability to manage multiple priorities.
  • Skilled in data collection, organization, and analysis.
  • Enjoy working cross-functionally and influencing others to achieve best practices.
  • Familiarity with a warehouse environment.
  • Operate with a sense of urgency and high attention to detail.
  • Forward-thinker with the ability to articulate viewpoints and improve processes.
  • Capable of making independent decisions.
  • Strong written and verbal communication skills.
  • Aligned with the company's core values and committed to ensuring a world-class customer experience.

Benefits:

At Rent the Runway, we prioritize the well-being of our employees and aim to create a workplace that supports both personal and professional growth. Our inclusive benefits include:

  • Paid Time Off, including vacation, bereavement, and family sick leave.
  • Universal Paid Parental Leave for both parents and a flexible return-to-work program.
  • Paid Sabbatical after 5 years of continuous service to recharge and have fun.
  • Exclusive employee subscription and rental discounts.
  • Comprehensive health, vision, dental, FSA, and dependent care from day one of employment.
  • 401k match to invest in your future.
  • Company-wide events and outings to foster team spirit.

Rent the Runway is an equal opportunity employer. We prohibit discrimination against any applicant or employee based on any legally recognized basis, including but not limited to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

 

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