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Administrative Assistant

New York City, New York, United States

Title: Administrative Assistant - CISO Office 

Location: Remote (U.S. - Eastern Time Zone Preferred)

 

About Rhymetec:

Rhymetec was founded in New York City in 2015 and has grown steadily in the areas of compliance, cyber security, and data privacy. Our mission is to ensure our clients are compliant faster so they can focus on their core business and less on the complexities of building effective and compliant infosec programs.

We are seeking a highly organized and proactive Personal Assistant to provide direct support to a senior executive. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced business environment. The Personal Assistant will play a key role in optimizing the executive’s time, ensuring smooth day-to-day operations, and serving as a trusted point of contact both internally and externally.

 

Key Responsibilities

  • Email & Communication Management: Monitor and organize the executive’s inbox, draft and respond to messages where appropriate, flag priorities, and ensure timely responses.
  • Calendar & Scheduling: Manage the executive’s calendar, coordinate internal and external meetings, handle invitations, and resolve scheduling conflicts.
  • Travel Arrangements: Research, book, and coordinate flights, hotels, and ground transportation to ensure efficient and cost-effective travel plans.
  • Task & Priority Management: Help the executive organize to-dos, track deadlines, and prioritize tasks for optimal focus and productivity.
  • Project Coordination: Assist in managing ongoing projects by tracking action items, following up with stakeholders, and ensuring deliverables are met on time.
  • Document & Presentation Support: Prepare, edit, and maintain meeting materials, notes, and reports as needed.
  • Confidential Support: Handle sensitive information with discretion and maintain a high level of professionalism at all times.

 

Qualifications

  • Proven experience as a personal assistant, executive assistant, or project coordinator supporting senior leadership.
  • Strong organizational and multitasking abilities with excellent attention to detail.
  • Effective communicator with outstanding written and verbal skills.
  • Proficiency in productivity tools (Google Workspace, Slack) and familiarity with task/project management software.
  • Ability to anticipate needs, problem-solve, and work independently in a fast-paced environment.
  • High degree of professionalism, discretion, and reliability.

 

Benefits

Rhymetec offers a robust employee package, including:

  • Employee covered medical premiums (100%)
  • Dental and Vision Benefits
  • PTO and Sick Time, including 11 paid Holidays
  • 401K retirement option
  • Company paid Life Insurance
  • Annual Subscription to TalkSpace (online counseling & therapy service)

 

Rhymetec is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic, disability, age, or veteran status.

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