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Payroll, Tax and Compliance Administrator

Remote - USA

About RoadRunner

At RoadRunner, our daily motivation is to accelerate the road to Zero Waste™ while providing maximum value for our customers and our communities. We achieve this through efficient, cost-effective and sustainable waste operations. Our team cares deeply about each other and our planet, and we are dedicated to leveraging technology and innovation to modernize a vital industry with integrity, expertise and a passion for create a future where waste is a problem of the past™.

Technology, artificial intelligence and data-driven strategies are the backbone for our team of waste experts to reliably provide our customers with the most streamlined, cost effective and sustainable waste and recycling services. Since RoadRunner’s creation in 2014, we’ve helped more than 12,000 customer locations achieve an average between 10 - 20% savings on their monthly waste bills while also improving their recycling efficiencies. We’re proud that RoadRunner’s industry-leading model has been recognized by the SEAL Business Sustainability Awards 2023, Pittsburgh Business Times’ Best Place to Work 2022, and Pittsburgh Inno’s 2022 Fire Awards. 

Our Glassdoor reviews are fantastic (3.3/5 on 311 reviews), our CEO’s approval rating is 71%, and 65% of our reviewers would recommend working here. Our Indeed ratings have consistently improved as we’ve been expanding our teams (3.5/5 on 85 reviews) and we now have over 14K followers on LinkedIn.

 

***Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

 

Compensation & Benefits:

  • Pay Rate: $75k - $95k annually  (Exempt / Full-Time)
  • Annual Bonus: 5%
  • Working Hours: Monday through Friday from 8:30 am – 5:30 pm EST or CST time zone
  • Travel Required: 0%

 

Job Summary: 

At RoadRunner, we believe that taking care of our people is the foundation of our success.

We are looking for a Payroll, Tax, and Compliance Administrator who treats payroll not just as a process, but as a critical employee experience. You are the subject matter expert who ensures our multi-state team is paid accurately, our tax footprint is spotless, and our financial wellness programs thrive. If you are a detail-obsessed problem solver who loves building scalable systems, you’ll fit right in.

 

Primary Duties Including % of time:

Payroll Orchestration & Scalability (50%)

  • Precision Execution: Manage end-to-end, multi-state payroll (semi-monthly) including commissions, complex bonuses, and gross-ups with 100% accuracy.
  • System Integrity: Oversee all deductions, from 401(k) contributions and loans to health & welfare and garnishments.
  • Process Evolution: Actively audit and refine workflows to ensure our payroll engine is scalable as we continue to grow.
  • Year-End Mastery: Lead the charge on monthly, quarterly, and year-end reporting, ensuring seamless W-2 distribution.

Tax, Compliance & Audit Leadership (35%)

  • Jurisdictional Expert: Own the Rippling tax engine; manage state and local tax registrations and resolve any jurisdictional notices with speed and authority.
  • Regulatory Guardian: Monitor federal and state tax changes, ensuring Rippling's automated workflows and "recipes" are correctly configured to stay ahead of FLSA and statutory shifts.
  • Financial Collaboration: Work hand-in-hand with the Finance team on accounting reconciliations and compliance items.
  • Audit Defense: Lead company audits for Payroll, 401(k), and Workers' Comp, ensuring we remain a "gold standard" organization.

401(k) Advocacy & Financial Wellness (15%)

  • Plan Administration: Act as the primary touchpoint for employees regarding 401(k) loans, rollovers, and discrepancies.
  • Wellness Architect: Develop and execute a comprehensive Financial Wellness Plan to empower our employees to build long-term wealth.
  • Fiduciary Participation: Serve as a key voice on the Company’s Fiduciary Committee.

 

 

Who You Are:

 

  • The Multi-State Pro: You have 5+ years of "battle-tested" experience in complex payroll tax and compliance.
  • The Analytical Sleuth: You don't just see numbers; you see patterns. You have a knack for catching discrepancies before they become issues.
  • Ambiguity Specialist: You thrive in fast-paced environments and can make sound, compliant decisions even when the "whole picture" is still coming into focus.
  • Employee Advocate: You provide high-touch customer service, translating complex tax or payroll jargon into clear, empathetic communication.
  • Tech-Savvy: You navigate HRIS systems and Excel with ease and are always looking for ways to use technology to work smarter.

 

Reports to:

  • Senior Director HR Operations

 

Education:

  • Bachelor’s degree preferred

 

 

 

RoadRunner Core Values

We don’t just put these on a wall; we live them. We look for team members who lead with Trust, Humility, and Passion, who Embrace Challenge, and who Care Personally about the people behind the payroll numbers.

 

We are excited to consider talented individuals from across the country. However, please note that we currently do not support candidates residing in the following states: Alaska (AK) / Delaware (DE) / Hawaii (HI) / Kansas (KA) / Louisiana (LA) / Maine (ME) / Montana (MT) / Nebraska (NE) / Nevada (NV) / New Mexico (NM) / North Dakota (ND) / South Dakota (SD) / Vermont (VT) / Wyoming (WY) / Puerto Rico

We thank all candidates for their interest in RoadRunner, but we cannot respond to everyone personally. Only those selected for an interview will be contacted. We look forward to reviewing your application! 

RoadRunner is an affirmative action and equal opportunity employer and is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. It is the policy of RoadRunner that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of RoadRunner to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. RoadRunner is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship.

 

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We are excited to consider talented individuals from across the country. However, please note that we currently do not support candidates residing in the following states: Alaska (AK) / Delaware (DE) / Hawaii (HI) / Louisiana (LA) / Maine (ME) / Nebraska (NE) / Nevada (NV) / New Mexico (NM) / North Dakota (ND) / Rhode Island (RI) / South Dakota (SD) / Vermont (VT) / Wyoming (WY)  

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