Accounts Payable Coordinator (Temporary, Part-Time)
ABOUT THE FOUNDATION
The Robert Rauschenberg Foundation builds on the legacy of artist Robert Rauschenberg, emphasizing his belief that artists can drive social change. Rauschenberg sought to act in the “gap” between art and life, valuing chance and collaboration across disciplines. As such, the Foundation celebrates new and even untested ways of thinking.
POSITION SUMMARY
The Robert Rauschenberg Foundation is seeking a highly organized, detail-oriented Accounts Payable Coordinator to administer the Foundation’s day-to-day accounts payable and expense processing on a part-time basis. Reporting to the Director of Finance, this part-time role is responsible for executing established AP workflows, applying coding guidance, maintaining audit-compliant supporting documentation, and preparing transactions for review and approval in accordance with internal controls. The Accounts Payable Coordinator works closely with the Accountant on the review of accounts payable and expense transactions and serves as the primary operator of the Foundation’s AP and spend management systems during an upcoming system transition. The role does not exercise independent accounting judgment or approval authority.
KEY RESPONSIBILITIES
- Administer and process the Foundation’s accounts payable and expense management activities, including invoice intake, coding, routing, and batch preparation, in accordance with established workflows and systems.
- Apply established coding guidance and procedures to AP and expense transactions; identify and escalate nonstandard, unclear, or incomplete items for review.
- Prepare, archive, and maintain complete, accurate, and audit-compliant supporting documentation for all AP and expense transactions.
- Operate AP batch workflows as designed by the Director of Finance, including preparing batches, monitoring approval status, and resolving processing issues prior to payment.
- Serve as the primary operational point of contact for routine vendor and internal inquiries and coordinate with the Accountant on transaction review and period-end cut-off procedures.
- Support execution focused ad hoc projects related to accounts payable, expense processing, or
system operations, as requested by the Director of Finance.
QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED
- Three or more years of experience administering accounts payable and/or expense processing in a structured finance or operations environment.
- Hands-on experience using AP or spend management systems (e.g., BILL, Divvy, RAMP, or comparable platforms).
- Strong attention to detail with the ability to apply established coding guidance, follow defined workflows, and maintain complete, accurate, and audit-ready documentation.
- Strong organizational skills and clear written and verbal communication for routine vendor and internal coordination.
- Demonstrated ability to manage assigned work independently with limited supervision, while adhering to established processes and exercising professionalism and sound judgment when interacting with internal stakeholders and external vendors.
ADA SPECIFICATIONS
- As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps.
- While largely sedentary, this position requires the ability to sit, stand, as well as speak, and hear, sometimes for extended periods of time.
- Requires the ability to use a computer and office equipment traditionally found in office.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
COMPENSATION
The anticipated hourly rate of pay for this position is between $30.00 - $35.00 per hour, contingent upon experience.
EQUAL EMPLOYMENT OPPORTUNITY
The Foundation is committed to fostering an equitable and inclusive work environment where everyone can thrive. As an equal opportunity employer, we value diversity in all its forms and actively seek to attract a wide range of talented individuals. We strongly encourage applications from people of all backgrounds, particularly those from communities historically underrepresented in arts organizations.
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