Executive Assistant, Investments Team

Roivant is a biopharmaceutical company that aims to improve the lives of patients by accelerating the development and commercialization of medicines that matter. Roivant advances its pipeline by creating nimble subsidiaries or “Vants” to develop and commercialize medicines and technologies. Since its inception in 2014, Roivant has achieved the following critical milestones in support of its vision: built over 20 Vants; 11 consecutive positive Phase 3 trials; 8 FDA approvals; 5 successful IPOs; >$6B in capital raised; >$10B in global pharma partnerships and proceeds; and continued pipeline expansion across various modalities and therapeutic areas through in-licensing and acquisition of novel product candidates and technology platforms.  In addition to a robust clinical stage pipeline, Roivant also incubates discovery-stage companies and health technology startups complementary to its biopharmaceutical business.

To learn more about our story and company culture, please visit us at https://roivant.com/

Position Summary:

The successful candidate will provide high level administrative, communication and project management support in all facets of the daily business routine for the Investments Team consisting of 4 VP’s and 1 Director. The candidate will be flexible and open to unfamiliar assignments with excellent problem solving and critical thinking skills. Must handle multiple workstreams with flexible and efficient prioritization. Should be highly organized and work well both collaboratively and autonomously. Candidate will be highly resourceful, composed, and empathetic. Must thrive in a fast-paced environment and work well under the pressure of multiple competing requests within tight timelines. Hybrid schedule, 3+ days in person, at New York City office required.

Key Responsibilities:

• Handle heavy, complex, fluid calendar management, while proactively managing conflicts for Investments Team.
• Effectively engage with team by staying on top of key topics, areas of focus, and prioritizing appropriately.
• Handle meeting logistics for conferences, investor, and industry events, coordinating all aspects of participation.
• Work closely with team to stay well informed of upcoming commitments and responsibilities.
• Ability to anticipate the needs of the executive, the team, and the company.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Coordinate complex domestic and international travel arrangements, researching passport and visa requirements, providing detailed itineraries.
• Prioritize conflicting needs; handle matters expeditiously and proactively, and take projects to successful completion, often with deadline pressures.
• Work cooperatively with the team of assistants in a positive partnership.
• Coordinate meeting logistics, conference rooms, remote participant access, catering, and meeting materials.
• Primary point of contact for CDA inquiries, coordinating with legal team to full execution.
• Regularly interface with high-profile professionals on behalf of team.
• Responsive to emails/texts/phone calls, outside of normal business hours.
• Track, prepare and submit expenses, invoices and purchase orders, processing in a timely manner.
• Manage and maintain data entry in Salesforce.
• Assist with personal requests as needed.
• Perform other related administrative tasks as assigned and required.

Qualifications:

• Bachelor’s degree preferred.
• Minimum of 8-10 years’ experience supporting senior level executives preferably in the Pharmaceutical/Biotech industry, Finance/Investment industry or start-up.
• Experience in a fast-paced, high-pressure environment.
• Experience with Concur, Asana, and/or Coupa a plus.

Other Skills/Attributes:

• Proactive, positive, energetic, and enthusiastic personality with a can-do attitude.
• Demonstrate alignment with company values while fostering a positive culture.
• Flexible and resilient with an eagerness to learn, receptive to constructive feedback.
• Team-oriented with a collaborative approach.
• Ability to learn quickly and adapt to change with the skill to shift direction rapidly.
• Detail oriented with excellent time management and organizational skills.
• High level of integrity, discretion, professionalism, and confidentiality.
• Ability to work in a fast paced, high-energy environment.
• Ability to prioritize and manage multiple assignments and responsibilities.
• Approach challenges with a positive and solutions-minded perspective.
• Tech-savvy and resourceful.
• Excellent written and verbal skills.
• 24/7 mindset required.

Base salary for this role will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market conditions.  The expected base salary for the role will generally be between $105,000 - $130,000 per year at the commencement of employment, but the final salary offered may be outside this range based on individual circumstances and business and market conditions.

Base salary if hired is only part of the total compensation package, which, depending on the position, may also include other components such as discretionary bonuses, equity, and Company-sponsored benefit programs.

This position is at-will and Roivant reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance and business and market conditions.

Roivant Sciences provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We will not accept unsolicited resumes nor outreach from agencies. Please do not send agency resumes to our website or Roivant Sciences and affiliated employees. Thanks!