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Events Coordinator

Remote
What We Do
 
Roo (www.roo.vet) has created the first B2B labor marketplace in animal healthcare that connects veterinary professionals with hospitals through innovative technology, with opportunities to expand and offer more opportunities for both our demand & supply of users. 
 
Our dynamic platform enables hospitals to fulfill personnel needs in real time, while allowing high-quality veterinary professionals to secure work at the click of a button.  Beyond the platform, Roo represents a growing opportunity to help hospitals meet all-things staffing, and a growing community of resilient vet industry professionals who value flexibility and work-life balance, in addition to providing the best possible outcomes for clients and their pets.  
 
Our aim is to combine experienced healthcare expertise with Silicon Valley talent to shake up this industry and change the way veterinarians and hospitals work!

About the role

We are seeking an ambitious Events Coordinator to join our dynamic marketing team. In this role, you will be responsible for the meticulous planning and execution of various events, including trade shows, conferences, and mandatory Continuing Education (CE) programs. Your expertise in event coordination will be pivotal in enhancing Roo's presence and impact within the veterinary and tech industries.

Your Responsibilities

  • Coordinate logistics for diverse events, ensuring seamless execution and adherence to brand standards.
  • Manage on-site logistics, including equipment, catering, and venue bookings.
  • Develop event materials such as presentations, signage, and promotional items while upholding brand integrity.
  • Maintain and update the event calendar, and assist in ordering marketing materials.
  • Provide operational support and travel for large-scale event assistance.
  • Keep an organized inventory of event supplies and create detailed expense logs for each event.
  • Assist in the planning and execution of Professional Education CE credit programs.
  • Leverage digital event tools for virtual event hosting, catering to a tech-savvy audience.

About You

  • 2-3 years of experience in event coordination, specifically trade shows and CE event organizing.
  • Proficiency in Microsoft Office Suite, particularly Excel, for effective expense tracking.
  • Exceptional project management skills with the ability to handle multiple tasks and timelines.
  • Excellent communication skills, capable of effective interaction with diverse groups.
  • Creative and innovative thinking, with design experience for event materials.
  • Willingness to travel, with approximately 20% of working hours dedicated to off-site events.
  • Highly organized and detail-oriented, with strong skills in inventory and calendar management.
  • Experience in the animal healthcare or tech industry and with CE programs is highly desirable.
  • Adaptability to work in a fast-paced environment with multiple stakeholders.
  • Demonstrated capability in planning, prioritizing, and executing multiple concurrent activities and projects.
  • Team player with a balance of cooperative teamwork and individual initiative.

Additional Job Details

  • Experience with digital event tools and virtual event hosting is beneficial.
  • Strong background in coordinating events for a tech-savvy audience.

Exact compensation may vary based on skills, experience, and location.

California pay range

$75,000 - $105,000 USD

New York pay range

$75,000 - $105,000 USD

Washington pay range

$65,000 - $95,000 USD

Colorado pay range

$60,000 - $90,000 USD

Texas pay range

$60,000 - $90,000 USD

North Carolina pay range

$60,000 - $85,000 USD

Core Values
 
Our Core Values are what shape us as an organization and we're looking for people who exhibit the same values in their professional life; Bias to Urgency, Drive Measurable Impact, Seek Understanding, Solve Customer Problems and Have Fun! 
 
What to expect from working at Roo!
 
For permanent, full time employees, we offer:
  • Accelerated growth & learning potential.
  • Stipends for home office setup, continuing education, and monthly wellness.
  • Comprehensive health benefits to fit your needs with base medical plan covered at 100% with optional premium buy up plans.
  • 401K
  • Unlimited Paid Time Off.
  • Paid Maternity/Paternity and reproductive care leave.
  • Gifts on your birthday & anniversary.
  • Opportunity for domestic travel, including for regional team building events.
 
Overall, you would be part of a mission-driven company that will significantly empower the lives of all veterinary professionals and the health of the overall animal industry that seeks massive innovation.
 
We have diverse, passionate & driven team members from a variety of backgrounds, and Roo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to creating an inclusive environment for all employees and candidates.  We understand that your individual experience may not check every box but we still encourage you to apply even if you are not confident in every expectation listed.
 
Ready to join the Roo-volution?!
 
 

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