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Recruiting Coordinator (Contract to Hire)

San Francisco
What We Do
 
Roo (www.roo.vet) has created the first B2B labor marketplace in animal healthcare that connects veterinary professionals with hospitals through innovative technology, with opportunities to expand and offer more opportunities for both our demand & supply of users. 
 
Our dynamic platform enables hospitals to fulfill personnel needs in real time, while allowing high-quality veterinary professionals to secure work at the click of a button.  Beyond the platform, Roo represents a growing opportunity to help hospitals meet all-things staffing, and a growing community of resilient vet industry professionals who value flexibility and work-life balance, in addition to providing the best possible outcomes for clients and their pets.  
 
Our aim is to combine experienced healthcare expertise with Silicon Valley talent to shake up this industry and change the way veterinarians and hospitals work!

About the Role

As a Recruiting Coordinator at Roo, you’ll play a critical role in supporting our recruitment efforts and ensuring a smooth and delightful experience for both candidates and internal stakeholders. From interview scheduling and system maintenance to sourcing support and first-pass resume reviews, you’ll be the operational backbone of our recruiting function.

This is a fantastic opportunity for someone with 1–2 years of experience in an operations or administrative role who is excited to break into the recruiting and people space. You’ll learn the inner workings of a high-impact talent function at a fast-paced, scrappy startup, and have plenty of opportunities to grow.

This role reports to the Full Cycle Recruiter and the ideal candidate will be based in San Francisco to provide office coordination support in addition to the recruiting tasks. The work schedule is hybrid.

Your Responsibilities

80% Recruitment Coordination

  • Manage all interview scheduling and coordination, ensuring a seamless experience for candidates and interviewers.
  • Communicate updates to candidates throughout the hiring process in a timely and professional manner.
  • Maintain good hygiene on our applicant tracking system (Greenhouse), helping with requisition clean ups, candidate feedback, and ad-hoc configuration tasks as and when required.
  • Support the offer process by obtaining references and uploading them to the system.
  • Regularly audit and clean up open requisitions.
  • Monitor the recruiting inbox and respond to candidates with the appropriate follow ups.
  • Assist recruiters with initial resume reviews and sourcing outreach for high-priority roles.
  • Support with social media presence in partnership with the Full Cycle Recruiter and Marketing team.
  • Identify and propose process improvements to streamline and enhance our recruiting operations.

20% Onsite Office & Admin Support

  • Support the Roo HQ team by owning all onsite office administration, working 2-3x per week out of our beautiful and private WeWork office.
  • Own team admin support, including member/guest management, office supply management & space coordination.
  • Minimal additional administrative support for local team as needed (local event/calendar coordination, etc).

Qualifications

  • 1–2 years of professional experience in an operations, administrative, or coordinator role—bonus points if that experience is from a startup environment.
  • Excellent organizational skills and attention to detail—you keep things from slipping through the cracks.
  • Strong communication and interpersonal skills, with a friendly, professional nature.
  • Comfortable navigating ambiguity and shifting priorities with a positive, can-do attitude.
  • Tech-savvy and quick to learn new systems; familiarity with ATS platforms (especially Greenhouse) is a plus but not essential.
  • A genuine interest in recruiting, people ops, and desire to work for a mission driven, high growth startup!


This role is for someone based in San Francisco with a hybrid work schedule and the salary range is $75,000 - $90,000 annually. We are going to hire this position on a contract to hire basis.

Core Values
 
Our Core Values are what shape us as an organization and we're looking for people who exhibit the same values in their professional life; Bias to Urgency, Drive Measurable Impact, Seek Understanding, Solve Customer Problems and Have Fun! 
 
What to expect from working at Roo!
 
For permanent, full time employees, we offer:
  • Accelerated growth & learning potential.
  • Stipends for home office setup, continuing education, and monthly wellness.
  • Comprehensive health benefits to fit your needs with base medical plan covered at 100% with optional premium buy up plans.
  • 401K
  • Unlimited Paid Time Off.
  • Paid Maternity/Paternity and reproductive care leave.
  • Gifts on your birthday & anniversary.
  • Opportunity for domestic travel, including for regional team building events.
 
Overall, you would be part of a mission-driven company that will significantly empower the lives of all veterinary professionals and the health of the overall animal industry that seeks massive innovation.
 
We have diverse, passionate & driven team members from a variety of backgrounds, and Roo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to creating an inclusive environment for all employees and candidates.  We understand that your individual experience may not check every box but we still encourage you to apply even if you are not confident in every expectation listed.
 
Ready to join the Roo-volution?!
 
 

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