Back to jobs
New

Administrative Assistant

RS21 is a dynamic and rapidly growing company with 65+ employees doing good with data to make a significant impact. Our nine core values empower a culture of integrity, learning, risk-taking, creativity, and consistent improvement. We prioritize helping our team achieve a healthy work-life balance with flexible schedules and remote work options. As a testament to our exceptional culture, we were named a Fast Company Best Workplace for Innovators. 

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to our Chief Executive Officer while handling a wide range of administrative tasks with exceptional efficiency and professionalism. The ideal candidate is skilled in scheduling, communication, and task management, and able to maintain confidentiality and prioritize urgent matters.

This is an on-site role at RS21’s Albuquerque headquarters that will provide office administration support in addition to the duties supporting our CEO.

Responsibilities

  • Calendar Management: Prioritize and manage CEO’s schedule, appointments, meetings, and travel arrangements, ensuring effective time management and coordination. Ensure calendar is up-to-date, and conflicts are resolved promptly.
  • Communication and Correspondence: Handle incoming and outgoing communications on behalf of the CEO including emails, phone calls, and written correspondence. Respond to routine inquiries and escalate important matters to the appropriate parties.
  • Meeting Coordination: Prepare meeting materials, agendas, and presentations for executive-level meetings. Ensure proper staffing for all meetings, including technical and project demo support and relevant Leadership Team members are in attendance
  • Travel Coordination: Arrange travel itineraries including flights, accommodations, ground transportation, and necessary travel documents.
  • Process expense reports and manage financial records related to executive activities. Collaborate with finance and accounting team to ensure accurate and timely handling of financial matters.
  • Office Management: Prepare the office for daily operations including opening the office in the morning, making coffee, unloading the dishwasher, and making sure all common spaces are neat and tidy.
  • Event Planning: Lead and assist in organizing company events coordinating logistics, invitations, and follow-up activities.
  • Interact professionally with clients, partners, and employees, representing the CEO with a high level of integrity and diplomacy.
  • Maintain office operations and procedures including ordering supplies for the main office and remote home offices, monitoring voicemails, and processing the mail.
  • Ensure the office is prepared for client and guest visitors including turning on projectors, tidying conference rooms, preparing snacks, being present to make sure everything runs smoothly, and helping to clean up at the end.
  • Support operations team on operational activities as necessary.

Qualifications:

  • 2-3 years’ experience as an Administrative Assistant, Receptionist, Office Administrator, or similar role.
  • Proficient in Slack, email, and scheduling tools (e.g., Teams, Outlook).
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication, with a formal and professional tone.
  • Ability to maintain confidentiality and prioritize sensitive matters.
  • Flexibility to adapt to changing priorities and work under pressure. 
  • Concierge customer service mindset with a passion for working with people.
  • Able to contribute positively as part of a team, helping out with various tasks as required.

Nice to Have:

  • Familiarity with AI tools for meeting notes and action item tracking is a plus.
  • Experience supporting executive-level personnel.
  • Basic accounting or bookkeeping skills.

RS21 is committed to transparent and fair compensation. The final salary within this range will be determined based on relevant experience. Comprehensive benefits include flexible paid time off, medical, dental, and vision insurance with a generous employer contribution to premiums for employees and their dependents, a 401k plan with a 3% employer safe harbor contribution, and more.  

Pay range

$50,000 - $60,000 USD

About RS21:
RS21 is a rapidly growing data science company that uses artificial intelligence, design, data engineering, and modern software development methods to empower organizations to make data-driven decisions that positively impact the world. Our innovative solutions are insightful, intuitive, inspiring, and intellectually honest. With teams in Albuquerque, NM, Washington, DC, and distributed throughout the United States, RS21 is an Inc. 5000 fastest-growing company two years in a row and a Fast Company Best Workplace for Innovators

We help clients achieve programmatic goals, improve efficiencies, reduce costs, and maximize productivity using MOTHR, our AI engine, that allows users to seamlessly integrate data and reveal insights at hyper speed. We navigate complex data issues in the fields of healthcare, defense, safety, urban planning, energy, cyber, land use, climate, disaster preparedness, disaster recovery, space, and social equity.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf


Select...

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.
Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in RS21 Careers’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.