Events and Logistics Coordinator

Headquartered in New York with a nationally-scaled platform, RXR is a 450+ person, vertically integrated investment manager with expertise in a wide array of value creation activities, including acquisitions, asset and portfolio management, property operations, development, construction, leasing, and technological innovation. RXR is an active investor in real estate credit, rental housing, commercial property, and property technology through value-added and opportunistic investment strategies.

Events and Logistics Coordinator – Starrett-Lehigh Conference Center

RXR is currently seeking a meticulous and highly organized Event Logistics Coordinator to join our team and ensure the success of our exciting new world class Starrett-Lehigh Conferencing Center & Events Venue. As an Event Logistics Coordinator, you will play a crucial role in ensuring the seamless execution of events hosted at our newly designed conference center and events venue. You will support the Director of Sales, and work closely with Clients, Venue Staff, and Food & Beverage Team to coordinate all logistical aspects of events, from initial planning stages to on-site execution. The ideal candidate will be a client-focused professional possessing exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced environment. 

Starrett-Lehigh, a 2.3 million-square-foot workplace destination owned and operated by RXR, is home to influential companies across fashion, entertainment, media, architecture, design, and technology. As an anchor of Manhattan’s west side for nearly 100 years, Starrett-Lehigh serves as the professional and cultural hub at the center of the Meatpacking District’s retail and lifestyle growth, the commercial expansion of Hudson Yards, and the residential development in Chelsea and the surrounding neighborhoods.

Starrett-Lehigh has recently undergone a major repositioning that features approximately 75,000 square-feet of amenities including an onsite private fitness center and wellness center, an outdoor terrace and event space with Hudson River views, an indoor culinary collective, a world-renowned restaurant, event and flex spaces for work conferencing and social utilization, and improved accessibility for commuters.

Starrett-Lehigh’s new events space will also feature a world-class conference center with state-of-the-art capabilities, catering services, full-service restaurant and outdoor Terrace, and a variety of bespoke meeting and event spaces.

About RXR

RXR is a leading real estate owner, investor, operator, and developer committed to building socially, economically, and environmentally responsible communities - A vertically integrated private real estate company with expertise in investment management, property management, development, design, construction, leasing, and finance.

Position Overview:

Reporting to the Director of Sales, the Event Logistics Coordinator plays a key role in the Events Team, managing client communication, on-site catering, venue coordination, and on-site event execution with exceptional attention to detail.

Job Roles and Responsibilities:

Administrative Support:

• Serve as the primary contact for event and catering-related administrative tasks.
• Coordinate communication with internal departments (AV, facilities, building operations, Catering and F&B) with event related details.
• Support and maintain departmental documents and records including operational standards, playbooks, contracts, and reporting.
• Create post-event reports summarizing activities, feedback, and improvement opportunities.
• Support the ideation, planning, and execution of internal and promotional events.

Catering & Logistical Planning:

• Respond promptly to client inquiries and provide outstanding customer service throughout the planning and execution phases.
• Collaborate with clients to create event plans, floorplans and layouts, furniture selections, including timelines and run of show.
• Prepare, confirm, and distribute Banquet Event Orders (BEO) including food selections, room setups, AV and event documentation in a timely and accurate manner.
• Coordinate the planning of event operations and logistics, including vendor communication, F&B selections and services, event staffing, and AV.
• Serve as the on-site point of contact for pre-event walkthroughs and planning.

Venue Coordination:

• Oversee event space setup and breakdown, ensuring alignment with client needs and venue standards.
• Oversee and manage furniture inventory, storage, and maintenance.
• Work with facility teams to maintain clean, ready-to-use event spaces.
• Take initiative and demonstrate leadership qualities when coordinating event logistics, guiding team members, and ensuring tasks are completed efficiently.

On-Site Management:

• Act as the primary on-site contact, managing setup and event transitions, client needs, vendor arrivals, and event flow.
• Troubleshoot issues and ensure smooth logistics during events.

Budgeting, Documentation and Reporting:

• Maintain detailed records of event logistics, including invoicing, event budget management, vendor contracts, setup diagrams, and client communications.
• Generate post-event reports summarizing logistical activities, attendee feedback, and areas for improvement.

Sustainability & Safety 

• Implement sustainable practices in event planning and execution, including waste reduction, recycling, and selection of eco-friendly materials.
• Ensure compliance with safety regulations, permits, and risk management protocols.

Top of Form

Qualifications:

• Bachelor’s degree in Hospitality Management, Business Administration, or related field preferred.
• 2 – 3 Years minimum of proven experience in event coordination or event production or logistics, preferably in a high-volume co-working, conference center, or luxury hospitality setting.
• Exceptional administrative and organizational skills, impeccable attention to detail, with the ability to manage multiple tasks simultaneously.
• Strong interpersonal and communication skills, with the ability to interact professionally with clients, vendors, and team members.
• Proficiency in event management software; Delphi/ Salesforce, Social Tables, Microsoft Office Suite, and other relevant tools.
• Ability to adapt to changes and think creatively under pressure.
• Availability to work flexible hours, including evenings and weekends, as required by event schedules.

What We Offer:

• Competitive salary and performance-based bonuses.
• Opportunity to work in a prestigious landmark building in the heart of New York City.
• Collaborative and innovative work culture that values creativity and growth.
• Room for professional development and career advancement.

If you are passionate about events and ready to take our conferencing center and events venue to new heights, we invite you to apply and be part of the transformation at RXR.

Join us in redefining conferencing excellence in the city that never sleeps.

RXR is committed to fostering diversity and inclusion and is proud to be an equal opportunity employer. We welcome candidates of all backgrounds and experiences to apply.