Administrative Assistant LATAM

Location: Latin America

Compensation: $2000 USD | Fully Remote Independent Contractor

Before You Join The SaaS Academy Team…

How to CRUSH Your Application to SaaS Academy

Check out our Culture Code

About SaaS Academy

The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Johnny Page, is a seasoned B2B SaaS executive who has led companies to remarkable success, notably growing Silvertrac and orchestrating its acquisition by K1 Private Equity in 2019. He now dedicates his expertise to helping ambitious B2B SaaS founders achieve their perfect exit.

Learn more about our programs: Growth Accelerator, SaaS Academy, and Boardroom.

Check out our Culture Code.

Software As A Science - out now!

About the Role

We’re looking for an Events Administrative Assistant who thrives in a fast-paced environment and is passionate about creating seamless, world-class events. As a contractor working remotely from home, you will play a key role in managing production schedules, coordinating logistics, and supporting various teams to deliver exceptional events for SaaS Academy.

Key Responsibilities & Success Metrics

• Project and Process Management
  • Be the organizational backbone of our Events Team, ensuring production schedules are on track and SOPs are up to date.
  • Maintain clear and efficient project tracking to ensure 100% readiness for meetings and presentations. Auditing SOPs quarterly is key to keeping everything in order.
    
    
• Communication and Coordination
  • Act as the main point of contact between internal teams, external partners, and vendors.
  • Ensure timely follow-ups within 24 hours, clear communication, and a 90% response rate to post-event feedback forms.
  • Coordinate seamlessly across time zones, balancing work flexibility with event deadlines.
    
    
• Event Logistics Management
  • Manage key event logistics such as vendor coordination, rooming lists, and swag management.
  • Ensure zero rooming errors, on-time print deadlines, and weekly budget tracker reviews to keep everything running smoothly.
    
    
• Swag and Inventory Oversight
  • Oversee the swag process from start to finish, ensuring 95% accuracy in kit deliveries and meeting deadlines for shipping.
    
    
• Design Support
  • Support the Events Team by completing basic design tasks using Canva, aligning with brand standards, and delivering materials on time with minimal revisions.

Experience and Qualifications

• Required
  • At least 2 years of experience in an administrative role, ideally within a fast-paced environment.
  • Strong proficiency in Google Suite, especially spreadsheets for tracking events and budgets.
  • Excellent written communication skills in English, with the ability to collaborate across global teams.
  • Quick to learn new tools, systems, and workflows.
  • Demonstrated experience in customer-facing roles, with a high degree of independence.
  • Ability to prioritize tasks, multitask effectively, and work under pressure.
  • C1 or C2 proficiency in English, allowing for effective communication in a global work environment.
  • Comfortable working from home with your own equipment and a reliable internet connection.
    
    
• Preferred
  • Familiarity with virtual event platforms and experience managing events remotely.
  • Event planning or coordination experience is a plus.
  • Knowledge of budget tracking for event logistics and financial oversight.
  • Experience within the hospitality industry

Why Join Us?

• Work remotely from home.
• Collaborate with a global team of professionals.
• Work USA coast-to-coast hours: PST-EST (40 hours per week)
• Opportunity to gain valuable experience in event management in the fast-growing SaaS space.
• Join a dynamic, remote-first culture that values your contributions and supports your growth.

Time Zone & Location

This is a remote, independent contractor position open to candidates in Colombia and Brazil. You’ll be collaborating with teams across multiple time zones, with flexibility in how you manage your work hours.

Compensation

$2000 USD, Fully remote Independent Contractor with flexible hours PST-EST (40 hours per week)