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Administrative Partner

Burlingame

 

Administrative Partner

Title: Administrative Partner

Department: Supports Executive Director/Owner

Reports to: Executive Director

Employment Type: Part-Time (20 hours/week)

Pay Rate: $40/hr

Location: Burlingame, CA

Timeline: January 2026 Start

About the Role

The Administrative Partner plays a critical role in amplifying the impact of Sage’s Executive Director & Owner by providing high-level administrative, operational, and strategic support. This position is ideal for someone who is energized by creating order out of complexity, building systems from scratch, and acting as an extension of senior leadership.

You will support the Executive Director by managing her inbox and calendar, drafting communications in her voice, organizing her priorities, and partnering on both tactical and strategic initiatives. As you deepen your understanding of her communication style, preferences, and workflows, you will help her protect her time, streamline decision-making, and maintain focus on the highest-value work.

This role is designed to help the Executive Director spend more time doing the work that best aligns with her strengths and passions: client consultations, professional relationship-building, and business development. By taking ownership of operational, administrative, and project-related tasks, the Administrative Partner plays a key role in creating greater clarity, reducing overwhelm, and ultimately contributing to a more sustainable and fulfilling work experience for the Executive Director.

This role requires someone who can independently own problem-solving, research, and project management with minimal oversight, bringing strong judgment, initiative, and the ability to move work forward autonomously.

This role demands exceptional organization, communication skills, systems thinking, and comfort representing leadership in written and verbal communications with internal and external stakeholders.

Who You Are

  • You are energized by building frameworks, systems, and processes that help leaders operate at their highest level.

  • You have 2-4+ years of experience in administrative support, operations, project coordination, or a similar role supporting senior leaders.

  • EA experience or similar experience is a plus.

  • You have exceptional writing skills and can draft emails, proposals, templates, and messaging in the Executive Director’s voice.

  • You are tech-forward, comfortable using a wide range of software, and quick to learn new tools.

  • You exercise excellent judgment and discretion, especially with confidential information.

  • You thrive in fast-moving environments where priorities shift quickly and require thoughtful prioritization.

  • You can anticipate needs before they arise and act proactively.

  • You communicate clearly and diplomatically with internal team members and external partners.

  • You are resourceful, self-directed, and capable of solving problems with minimal oversight.

  • You are mission-driven and excited to support work that positively impacts the lives of aging adults and their families

What You’ll Do

Administrative & Operational Support

  • Manage the Executive Director’s inbox, ensuring all messages are organized, triaged, and addressed appropriately.
  • Draft and send emails, proposals, updates, and other communications in the Executive Director’s voice.
  • Manage calendar scheduling, confirmations, rescheduling, and time-blocking.
  • Maintain task lists, follow-up systems, and reminders to ensure nothing falls through the cracks.
  • Build templates, workflows, and organizational structures that streamline Executive operations.
  • Own problem-solving, research, and project execution with minimal oversight, proactively identifying solutions and driving tasks from initiation to completion.
  • Draft clear, professional, and compelling written communications; must demonstrate strong writing skills and the ability to adapt tone and style to match the Executive Director’s voice.

Cross-Functional Communication

  • Communicate with internal Sage team members on behalf of the Executive Director to relay updates, clarify expectations, gather information, or provide direction.
  • Coordinate with teams across Home Care, Care Management, Hummingbird, People Ops, and Business Development as needed.

Project Coordination

  • Support special projects, research, and preparation of materials for internal and external meetings.
  • Track commitments, deadlines, and next steps across multiple initiatives.
  • Prepare agendas, notes, and follow-up tasks for key leadership meetings.
  • Independently structure project plans, research background information, and develop recommendations to support decision-making.

Business Development & External Support

  • Assist with drafting outreach messages, proposals, follow-ups, and marketing communications.
  • Help maintain a consistent voice and message across external communications.

Systems, Tools & Automation

  • Implement and maintain digital tools, organizational systems, calendars, and automations to improve efficiency.
  • Utilize AI tools to streamline drafting, research, and administrative processes.
  • Develop frameworks that the Executive Director can use repeatedly.

Other Responsibilities

  • Prioritize and manage competing deadlines with speed and accuracy.
  • Adapt to changing priorities and operate effectively in ambiguity.
  • Serve as a trusted thought partner to the Executive Director, helping her maximize time, focus, and strategic capacity.

 

Why Sage?

Sage Eldercare Solutions is a mission-driven organization committed to providing thoughtful, compassionate, relationship-based care that enhances quality of life for aging adults and their families. Our interdisciplinary team of Care Managers, Specialists, and Care Professionals works collaboratively to ensure that our clients receive the highest level of support across all aspects of aging.

At Sage, we value curiosity, empathy, collaboration, and a deep commitment to serving others. You will be joining a warm, connected team that cares about each other and the communities we serve.

Compensation

  • $40/hour
  • Part-time: 20 hours/week
  • This role is classified as non-exempt.


Benefits

  • Option to opt into Health, dental, and vision insurance, HRA, FSA, DCARE, commuter benefit, voluntary accident plan
  • Employee assistance program
  • Paid time off, sick time and paid holidays
  • 401(k) - (employer match is available after 1 year of employment)
  • Continuing education funds
  • Monthly Tech stipend 

Schedule & Work Environment

  • Part-time, 20 hours per week
  • Must be located in the San Francisco Bay Area

Equal Opportunity Statement

Sage Eldercare Solutions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds, identities, experiences, and perspectives.

 

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