Administrative Assistant

About Sands Capital:

We are an active, long-term investor in leading innovative businesses globally. Our approach combines analytical rigor and creative thinking to identify high-quality growth businesses that are creating the future. Through an integrated investment platform spanning venture capital, growth equity and public equity, we provide growth capital solutions to institutions and fund sponsors in more than 40 countries (detailed on our website www.sandscapital.com).

Position Summary:

Sands Capital is seeking a motivated and professional Administrative Assistant to support our Client Relations Team. The ideal candidate will be experienced in handling a wide range of administrative-related tasks. This person must be exceedingly well-organized, have a strong attention to detail, maintain a high level of confidentiality, and take a proactive approach to work. This person must possess the ability to support a highly educated, successful, and active team.

Work Expectations:

The work location for this role is expected to be Sands Capital’s headquarters in Arlington, Virginia on a hybrid schedule 2-3 days per week in-office (including Tuesdays and Wednesdays) but should expect to be in the office five days per week depending on the demands of the role and team needs. Please know that the hybrid schedule is subject to change, as directed by our Executive Management Team, at any time.

While core business hours are 9:00am – 5:00pm, we expect this position to require flexibility to work additional hours, as needed.

Position Responsibilities:

The Administrative Assistant responsibilities include, but are not limited to:

• Meeting scheduling, planning, and general coordination for our Client Relations Directors;
• Coordinating multiple individual and team calendars;
• Communicating with clients and prospects via e-mail and regular mail;
• Working jointly with the production team to prepare required meeting materials (decks, handouts, etc.);
• Compiling and distributing meeting materials internally and externally;
• Coordinating and set-up of onsite meetings (room booking, room setup/breakdown, refreshments, catering, and technology);
• Making travel arrangements (both domestic and international), including visa and passport arrangements, creating itineraries, and compiling all needed materials;
• Coordinating trip logistics with multiple other Sands Capital staff;
• Coordinating conferences and other client events in partnership with others;
• Maintaining the CRM database including logging, editing, and organizing relationship data and prospective client data;
• Creating and maintaining Client Relations reports;
• Organizing and maintaining file systems, files correspondence, and other records;
• Completing and submitting expense reports;
• Supporting the Sr. Executive Assistants;
• Supporting front desk “reception” as a back-up;
• Executing other responsibilities, as needed; and
• Exhibiting behaviors consistent with Sands Capital’s mission, values, and culture.

Position Qualifications:

• B.A. or B.S. degree preferred, but not required;
• Minimum three years of experience in an administrative role;
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook);
• Superior client service skills and a demonstrated ability to interact with all levels of staff; operates with a positive, ‘can-do’ attitude;
• Some experience preparing domestic and international travel arrangements;
• Excellent calendar management skills;
• Strong detail orientation skills along with the ability to perform position responsibilities independently with a high degree of efficiency and accuracy;
• Solid organizational skills with the ability to handle multiple priorities;
• High degree of initiative, self-discipline and motivation and the ability to work collaboratively and effectively as part of a team;
• Exceptional communication skills (both verbal and written);
• Solid time management skills, including an ability to identify and prioritize tasks; and
• Salesforce customer relationship management tools.

Required Behavioral Characteristics: 

Identified below are Behavioral Characteristics that the firm holds in high regard and believes are critical for high performing individuals and teams at Sands Capital: 

• Having impeccable integrity;
• Exhibiting superior client service skills (to include both internal and external clients);
• Exhibiting strong interpersonal skills;
• Demonstrating a strong work ethic in a fast-paced, professional environment;
• Operating with a high degree of initiative, self-discipline, and motivation;
• Being able to collaborate and work effectively as part of a team, while also being able to work independently with a high degree of efficiency and accuracy;
• Assuming the best of others; and
• Being motivated by a job well-done.

Sands Capital’s Values:

Identified below are Values the firm holds in high regard and believes are critical for high-performing individuals and teams at Sands Capital:

• Integrity & Trust: Do what is right, not what is popular. Deliver on commitments.
• Client-Centered: Always act in the best interest of our clients.
• Commitment to Excellence: Strive to learn and improve. Implement best practices.
• Focus: Identify and concentrate on “what matters.”
• Long-Term Perspective: Appreciate that time allows sound decisions to demonstrate their worth. Avoid short-term thinking.
• Independent Thinking: Have the courage to develop and articulate your own convictions. Debate others openly and honestly.
• Teamwork: Collaborate to gather facts, develop perspective, build conviction, and support timely decision-making.
• Positive “Can-Do” Attitude: Demonstrate a willingness to tackle any task.
• Graciousness: Reflect kindness and courtesy at all times.
• Balance: Enjoy your work while balancing professional activities with interests beyond the firm.
• Meritocracy: Know that talent and achievement will drive your success at Sands Capital.

How to Apply:                                   

To be considered, candidates must submit a resume that specifically outlines your qualifications for the position. If you wish to apply for this position, please do so via Sands Capital Management’s Careers page at http://sandscapital.com/careers/.

Salary and Benefits:

Sands Capital offers competitive compensation and generous benefits. For this role, the salary range is $50,000 - $80,000 and will be determined by the candidate’s professional experience and relevant knowledge, skills, and abilities. Base salary is one component of total compensation for this position. Sands Capital may also pay a discretionary, performance-based bonus which is targeted as a percentage of base salary and varies by position and position level. The actual bonus paid, if any, is based on the achievement of quantitative and/ or qualitative goals as well as the success of the firm.

Sands Capital offers a generous benefits package to include medical insurance (which includes a discount program for vision), dental insurance, life and personal accident insurance, short and long-term disability insurance, flexible spending accounts (medical and dependent), as well as paid holidays (NYSE), vacation, sick, and parental leave.

Sands Capital is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and staff members. For our staff members, equal opportunity includes access to the benefits and privileges that the firm provides to staff members generally. We appreciate the value diversity brings to Sands Capital and are committed to creating an inclusive environment for all staff members.

We evaluate and select qualified applicants without regard to race, color, national origin, age, religion, disability status, gender, sexual orientation, gender identity, genetic information, marital status, veteran status, or any other characteristics protected by applicable federal, state, or local laws. Discrimination of this kind is also strictly prohibited by a variety of federal, state, and local laws, including Title VII of the Civil Rights Act 1964, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990.

View the “Equal Employment Opportunity is the Law” poster here and its supplement here.

We are committed to working with and providing reasonable accommodations to pregnant individuals, individuals with disabilities, and/or individuals needing accommodation for sincerely held religious beliefs. If you need a reasonable accommodation, please send an e-mail to emiller@sandscap.com and let us know the nature of your request and your contact information.