Admissions Receptionist

Position: Admissions Receptionist

Location: Denver, CO (Hybrid option available after 90 days, pending approval)

Job Type: Full-Time 

Schedule: Tuesday, Wednesday, Friday, Saturday, 8:00 AM – 6:30 PM (4 Day Work Week!)

Compensation: $18.29 – $20.50 per hour

Position Overview:

As an Admissions Receptionist at Sandstone Care, you will play a crucial role in providing exceptional customer service and supporting the admissions process. Working alongside a dedicated team, you’ll be the first point of contact for non-admission-related inquiries, handling phone calls, chat messages, and faxes with professionalism and care. You will ensure smooth communication and accurate routing of inquiries, contributing to the efficiency of the admissions team and ensuring clients and their families have a positive experience.

In addition to handling inquiries, your responsibilities will include performing administrative tasks such as data entry, document management, and supporting the collateral contact efforts for existing clients. Your role is pivotal in maintaining the flow of information within the organization while delivering the highest level of service.

Key Responsibilities:

• Customer Service Excellence: Answer non-admissions and admissions-related phone calls, chat messages, and faxes. Route inquiries to the appropriate department or person and follow up as needed to ensure timely responses.
• Manage ICPC Requests: Follow established workflows to process and document ICPC (Interstate Compact for Juveniles) requests. Maintain clear communication between Sandstone Care, sending states, and Colorado, ensuring all documentation is updated and uploaded to internal systems.
• Data Entry & Documentation: Perform data entry tasks, including completing scorecards and ensuring all digital records and documents are accurately organized and prepared.
• Collaboration & Teamwork: Work closely with team members across various departments to foster a cooperative and efficient work environment. Participate in weekly team meetings and maintain positive working relationships with colleagues.
• Adherence to Policies: Follow Sandstone Care’s policies and procedures to ensure compliance, integrity, and quality in all aspects of your work.
• Support Clients & Families: Develop and maintain strong relationships with families, referral agencies, and other community resources, ensuring effective communication and support. Emotional Stability & Decision-Making: Exercise sound judgment and emotional stability, especially when handling challenging situations or stressful events.
• Other Duties as Assigned: Assist with additional tasks as needed to support the success of the admissions department and overall organization.

Qualifications:

• Education:
  • High School Diploma or equivalent is required.
• Skills & Experience:
  • Proficient in using various computer systems, including CRM (Salesforce), Billing Software, Medical Health Records, and Microsoft Office Suite.
  • Ability to type 50+ words per minute while maintaining a professional conversation.
  • Previous experience in a call center, medical office, or similar environment is highly preferred.
  • Experience working in substance abuse treatment, particularly in detox, residential, PHP, or IOP settings, is a plus.

Ideal Candidate:

The ideal candidate is a compassionate, detail-oriented individual with excellent communication skills who thrives in a fast-paced environment. You should be comfortable handling multiple tasks simultaneously, with a focus on delivering quality service and maintaining a positive attitude. A strong sense of responsibility, a collaborative mindset, and the ability to remain calm and focused under pressure are essential to succeed in this role.

The Perks: 

At Sandstone Care, we believe that great care starts with our employees. That’s why we offer a comprehensive benefits package to support you in your personal and professional journey. Some of the benefits include: 

• A competitive compensation and total rewards package including meaningful hourly rate, merit-based pay increases, and professional growth opportunities.  
• A 401k program with a 5% company match on your contributions 
• A flexible PTO package that includes accrued PTO, paid holidays, and wellbeing days 
• High quality medical, dental, and vision insurance with a variety of package options that meet your needs and majority company paid.  
• A robust Employee Assistance Program: Including counseling, legal consultations, financial planning, and wellness coaching. 
• A collaborative and supportive community of therapists and team members: Fostering a positive work environment. 

What to Expect: Our Interview Process 

Here's an overview of what comes next: 

• Application Review: We'll promptly review your application within one business day. 
• Discovery Call: Expect a 30–45-minute discovery call with one of our recruiters. 
• Onsite Interview: You'll have an onsite interview with our Admissions Operations Manager that will include standard interview questions along with a typing test.  
• Offer: If all goes well, you'll receive an offer. 

Expected Interview Timeline: The entire process typically takes 1-2 weeks. 

Sandstone Care’s Commitment to Diversity, Equity, & Inclusion  

At Sandstone Care, we are committed to fostering a culture of diversity, equity, and inclusion that not only enriches the lives of our employees but also ensures the wellbeing and care of our clients, regardless of their race, ethnicity, gender identity, sexual orientation, socioeconomic status, age, ability, or background. We believe that embracing diversity and promoting equity and inclusion are integral to our mission of providing high-quality behavioral health services. 

Sandstone Care is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and empowered. We do not discriminate based on race, color, religion, creed, age, sex, national origin, ancestry, marital status, veteran status, sexual orientation, gender identity, disability, or any other legally protected status. All employment decisions are based on qualifications, merit, and business needs.