1st Shift Administrative Assistant

1 Shift Administrative Assistant 

What's the Short Version?
The Administrative Assistant II, DC is responsible for supporting the Distribution Center leadership team. They serve as a confidential assistant and receptionist. The role performs routine and extemporized office and administrative tasks. 

What Will You Be Doing?
•    Receive calls and greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individuals.
•    Compile and prepare routine reports; enter data into corresponding system based on DC reports in a timely and accurate manner. 
•    Maintain and create necessary files or record keeping systems, including sorting, labeling, filing, and retrieving documents, or other materials.
•    Provide clerical/administrative support to the DC team including photocopying, faxing, mailing, and filing.
•    Take meeting minutes; write or draft correspondence, reports, documents and/or other written materials.
•    Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or management and follow up to ensure actions are completed.
•    Review outgoing correspondence; edit written material for accuracy, format, and arrangement of material.
•    Interact with managers and leaders to prioritize and assist with the execution of multiple tasks and activities required to meet deadlines.
•    Maintain calendars, schedules and coordinate appointments as needed.
•    Compile and assist with the processing of vendor invoices as needed.
•    Track inventory and order supplies for certain office and distribution related items
•    Perform other duties as assigned
•    Comply with all policies and standards

What Are We Looking For?
•    High School Diploma or equivalent 
•    1-3 years of Clerical/Administrative experience 
•    A high proficiency with Microsoft Office Programs. 
•    Ability to work with customers and co-workers and keep a positive, supportive attitude towards the Company and job; excellent interpersonal skills. 
•    Ability to work in fast-paced, high-volume environment and meet deadlines. 
•    Ability to work efficiently with minimal supervision. 
•    Administrative skills which must include excellent verbal and written communication skills. 
•    Attention to detail, organizational, mathematic, analytic, and problem-solving skills. 
•    Ability to maintain high level of confidentiality. 
•    Responsive to staff needs, including professionalism, respect and consideration of others. 
•    Demonstrates flexibility and the ability to quickly adapt to change in the work environment. 
•    Overtime as required, which may include weekends. 

What Should You Expect?
DC Warehouse (Non-Equipment): While performing the duties of this job, the employee is constantly required to stand, walk, talk and hear. The employee frequently lifts and/or moves up to 50 pounds, occasionally up to 60 pounds. The employee frequently uses both hands as well as full range of motion of the neck, head and back. The employee is frequently required to reach with hands and arms, grasp and perform repetitive hand, wrist and arm motions. The employee is frequently required to climb stairs, kneel/squat, bend and carry. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employee may be required to wear a headset covering one or both ears. Basic literacy is required for operation of machines and necessary daily paperwork. Work environment is moderately noisy. The employee is occasionally required to work near conveyor systems. There is exposure to dust and changes in weather conditions. Work is performed under typical warehouse conditions. Potential hazards exist with regard to machinery such as forklifts, pallet jacks, mechanized systems, etc. Work environment is hectic and fast-paced. The employee is regularly exposed to ambient lighting and can be exposed to extreme heat and extreme cold including climates consistent with outside weather conditions.