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Recruiting Coordinator

Philadelphia, PA

Reports to: Director of Recruiting

Job Summary: The Recruiting Coordinator will support campus recruiting initiatives that drive Saxbys' talent acquisition efforts on new & existing college campuses. This entry-level role provides vital administrative and logistical support to the Campus Recruiting team while developing fundamental recruiting skills through hands-on training with Campus Recruiters.

What You Will Own

  • Recruiting & Interviewing: Support the full lifecycle recruiting of our cafe team members and Student CEOs for new and existing cafes.
  • Administrative Support: Coordinate the full recruiting lifecycle including candidate communications, interview scheduling, and follow-up. Maintain job postings across various platforms and process candidate applications in the Applicant Tracking System. Track candidate statuses and prepare regular recruiting metrics reports.
  • Recruitment Marketing: Identify and evaluate on-campus recruitment opportunities, with particular focus on emerging café markets. Research and recommend participation in school events and initiatives that effectively promote employment opportunities to target audiences.
  • Event Coordination: Assist with planning and executing campus recruiting events, career fairs, and information sessions. Prepare recruiting materials, coordinate logistics, and help maintain a positive brand presence at all recruiting events.
  • Candidate Experience: Ensure all candidates have a positive experience throughout the recruiting process. Serve as an initial point of contact for candidates, providing timely responses and clear communication about next steps in the hiring process.
  • Data Management: Maintain accurate and timely candidate data across all systems and trackers. Provide up-to-date information on candidate statuses and generate reports on recruiting metrics as required by the team and leadership.
  • SVP of Campus Recruiting Program: Support Campus Recruiters in managing SVPs of Campus Recruiting. Provide resources and coordinate communication to ensure SVPs have what they need to assist with recruiting efforts on their respective campuses.

 

Who You Will Support

  • Campus Recruiters: Support efforts to build key university relationships and attract top talent to Saxbys. Assist with screening candidates, scheduling interviews, and coordinating onboarding for new hires. Accompany Campus Recruiters to recruiting events as part of training and development.
  • Operations and EL&I Teams: Collaborate with Operations and EL&I teams to understand and support hiring needs across multiple regions. Assist with coordinating onboarding logistics for new hires.

 

What Success Looks Like

  • 100% of administrative tasks completed accurately and on time
  • Candidates receive responses within 48 hours of application or inquiry
  • All recruiting events properly staffed and supplied with necessary materials
  • Recruiting data accurately maintained with weekly reporting
  • Positive feedback from candidates on their recruiting experience

 

Where You Excel

  • Attention to Detail
  • Organization and Time Management
  • Interpersonal Communication
  • Problem Solving and Adaptability
  • Being a brand ambassador
  • Curiosity 

 

What You Have Done

  • 0-1 years of experience in an administrative, customer service, or campus ambassador role
  • Demonstrated organizational skills and ability to manage multiple priorities
  • Proven success in team environments with excellent communication skills
  • Experience using Microsoft Office Suite, particularly Excel
  • Developed professional written and verbal communication abilities

What is Required

  • Support, exhibit, and promote Saxbys Mission and Core Values in all daily activities. 
  • Travel Requirement % (if 0%, delete)
  • Valid driver's license if required to drive
  • Physical requirements:
    • Able to stand, walk, and smile for extended periods of time 
    • Able to stoop and kneel
    • Push, pull, lift or carry up to 35 lbs
    • Ascend or descend ladders, stairs, ramps

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