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Executive Assistant, International Public Sector

Doha, Qatar

Scale AI is seeking a highly skilled Executive Assistant based in Doha, Qatar to support three executives in their day to day roles  This role is crucial in ensuring smooth operations and effective communication both internally and externally. This person will be able to quickly pick-up on each executive’s preferences, act autonomously or with little direction and will be able to act quickly in the event of any changes. 

You will:

  • Manage complex calendars and schedules for three executives, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members
  • Book travel including flights, accommodation and transportation
  • Book any requested bookings for things like client meals, events, etc.
  • Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries.
  • Building strong relationships with key EAs and Chiefs of Staffs of priority customers
  • Handle high-level administrative tasks such as email management, expenses, document preparation and team administration.
  • Coordinate and plan internal team events, off-site meetings, and company initiatives
  • Manage any office-related items like bills, stocking snacks and beverages, guest visits, etc.
  • Manage confidential information with utmost discretion and professionalism. 

Ideally you'd have:

  • 4+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry
  • Exceptional organizational and time-management skills
  • Strong communication skills in both English and Arabic
  • Proficiency in office productivity tools and ability to learn new software quickly
  • Experience in managing relationships with high-level external stakeholders, including government officials
  • Ability to work flexibly and adapt to changing priorities

Nice to haves:

  • Bachelor's degree in Business Administration or related field preferred. 

Scale AI is a leading artificial intelligence company headquartered in San Francisco, with a mission to accelerate the development of AI applications. 

The ideal candidate will thrive in a fast-paced environment, demonstrate initiative, and contribute to Scale AI's growth in the EMEA region. If you're passionate about AI and have a talent for supporting executives and managing external relationships, we encourage you to apply.

 

PLEASE NOTE: Our policy requires a 90-day waiting period before reconsidering candidates for the same role. This allows us to ensure a fair and thorough evaluation of all applicants.

About Us:

At Scale, we believe that the transition from traditional software to AI is one of the most important shifts of our time. Our mission is to make that happen faster across every industry, and our team is transforming how organizations build and deploy AI.  Our products power the world's most advanced LLMs, generative models, and computer vision models. We are trusted by generative AI companies such as OpenAI, Meta, and Microsoft, government agencies like the U.S. Army and U.S. Air Force, and enterprises including GM and Accenture. We are expanding our team to accelerate the development of AI applications.

We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status. 

We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at accommodations@scale.com. Please see the United States Department of Labor's Know Your Rights poster for additional information.

We comply with the United States Department of Labor's Pay Transparency provision. 

PLEASE NOTE: We collect, retain and use personal data for our professional business purposes, including notifying you of job opportunities that may be of interest and sharing with our affiliates. We limit the personal data we collect to that which we believe is appropriate and necessary to manage applicants’ needs, provide our services, and comply with applicable laws. Any information we collect in connection with your application will be treated in accordance with our internal policies and programs designed to protect personal data. Please see our privacy policy for additional information.

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