Specialist, Real Estate Project Management

Here at Scout Motors, we're carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and will do so once again.

But Scout is more than just a brand, it’s a legacy steeped in a culture of exploration, caretaking, and hard work.

The Scout brand is all about respect. Respect for the environment by developing electric vehicles with the capability to get you to any location. Respect for the past and the future by taking an iconic American brand that hasn’t been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. And respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute.

At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. What makes a Scout employee? Someone who is a visionary and a leader, who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion.

Join us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now!

Overview

The Specialist, Real Estate Project Management will support the Director of Real Estate & Facilities Management in coordinating and tracking the execution of multiple real estate initiatives across Scout’s portfolio. This role will serve as a project management support function, helping to monitor timelines, dependencies, and deliverables across functions such as Security, IT, Facilities, EHS, and Workplace Experience.

The Specialist will play a critical role in ensuring new facilities are brought online on schedule, lease and portfolio data are accurate, and leadership has clear visibility into progress and risks. This role is ideal for someone who combines strong organizational and analytical skills with a proactive, collaborative approach.

What you’ll do

Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following:

Project Coordination and Tracking

• Support the Director by tracking all active real estate site searches, buildout projects, and occupancy readiness activities.
• Develop and maintain project trackers, dashboards, and standardized processes to ensure consistency across projects.
• Coordinate project milestones with cross-functional stakeholders (e.g., IT, Security, Facilities, EHS, Workplace Experience) and escalate risks or delays to the Director.
• Assist in ensuring all required contracts, services, and vendors are in place prior to facility opening.

Portfolio & Lease Administration Support

• Maintain accurate records of the company’s real estate portfolio, including lease terms, renewal dates, occupancy levels, and key obligations.
• Support tracking of portfolio metrics and space utilization data for reporting and planning purposes.
• Assist in monitoring compliance with lease obligations in coordination with Finance and Legal.

Reporting & Communication

• Prepare regular and ad-hoc reports, presentations, and dashboards for senior leadership on project status, risks, and portfolio performance.
• Support clear communication of project timelines, milestones, and operational readiness updates to stakeholders.
• Maintain centralized documentation and knowledge management for real estate and facilities projects.

Process Improvement & Standardization

• Help document and standardize processes for bringing new locations online.
• Identify opportunities to improve tools, templates, and reporting practices for greater efficiency and transparency.
• Serve as a central point of coordination to ensure consistency in execution across multiple simultaneous projects.

Headquarters Development & Transition

• Serve as a member of the cross-functional team responsible for planning and delivering Scout’s new corporate headquarters.
• Support the Director in tracking the progress of interior construction, fit-out, and tenant improvements, as well as Scout IT, Security, and Workplace Services readiness.
• Support the occupancy and move-in strategy, including logistics planning, change management, communications, and employee onboarding into the new space.

Location & Travel Expectations:

• This role will be based out of the future Scout Motors corporate headquarters, which is anticipated to be identified in 2025. This role may be remote to start but will transition to an in-office setting at the headquarters after the location is determined. This role is not eligible for remote work in New York City.
• The responsibilities of this role require attendance in office with in-person meetings and events regularly. 
• Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time.
• Travel: Domestic and international travel required, up to 50% of the time. Valid driver's license required. Passport required

What you’ll bring 

We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring: 

• Bachelor’s degree in Business Administration, Real Estate, Project Management, or related field.
• 4–8 years of relevant experience in corporate real estate, facilities, or project coordination/PMO support.
• Strong organizational skills with the ability to manage multiple projects and competing priorities.
• Familiarity with real estate or facilities operations preferred but not required.
• Proficiency in project management tools (e.g., Smartsheet, Asana, MS Project, or similar) and data reporting/analysis (Excel, Power BI, etc.).
• Excellent communication and interpersonal skills with the ability to work across functions and with senior stakeholders.
• Detail-oriented with a focus on accuracy, follow-through, and proactive problem-solving.
• Ability and willingness to travel domestically and internationally as required, approximately 50% of the time. 
• Valid driver's license required.

What you'll gain

The benefits of joining Scout include the chance to build products and a company from the ground up.  This is a chance to create something new and lasting – with an iconic brand at its foundation.  In addition, Scout provides competitive compensation and benefits to support your physical, mental, and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides, select highlights:

• Competitive insurance including:
  • Medical, dental, vision and income protection plans
• 401(k) program with:
  • An employer match and immediate vesting
• Generous Paid Time Off including:
  • 20 days planned PTO, as accrued
  • 40 hours of unplanned PTO and 14 company or floating holidays, annually
  • Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
  • Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave

Pay Transparency

This is a full-time, exempt position eligible to receive a base salary and to participate in an annual performance bonus program. Final salary offered will be determined based on factors including but not limited to the candidate's skills and experience. The annual performance bonus program is preset and not candidate dependent.

Initial base salary range = $95,000.00 - $120,000.00

Initial California base salary range = $104,500.00 - $132,000.00

Internal leveling code: IC9

Notice to applicants:

• Residing in San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, Scout Motors will consider for employment qualified applicants with arrest and conviction records. 
• Residing in Los Angeles: Scout Motors will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance. 
• Residing in New York City: This role is not eligible for remote work in New York City.

 

Equal Opportunity

Scout Motors is committed to employing a diverse workforce and is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, pregnancy, or any other characteristics protected by law. Scout Motors is committed to compliance with all applicable fair employment practice laws. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact ScoutAccommodations@scoutmotors.com.