Administrative Assistant

Date: June 2026

Department: Administration

Reports to: Office Manager

Status: Contract Full-Time (8-week contract)

Rate of Pay: $27.20 per hour

Location: Etobicoke, ON

Work Type: On-site

Time Required on Site: 100%

 

The Opportunity Awaits—Where Passion Meets Impact!

Second Harvest is Canada’s largest food rescue organization and the expert in perishable food recovery. We rescue surplus, unsold food from across the supply chain and redistribute it to non-profits across the country to feed communities. Demonstrating our values of Innovation, Impact and Integrity, we strive for No Waste. No Hunger.

 

If you are ready to bring your expertise and innovation to a mission-driven organization, this is your moment.

Enter Second Harvest…

Think we're just about redirecting food surplus? Think bigger.

Here's why Second Harvest is your next career leap:

• Pioneers in food rescue, we are a renowned leader in perishable food redistribution across Canada.
• With a mission fueled by a no-waste, no-hunger ethos, we're not just changing the game—we're rewriting the rules.
• Our strategic approach aligns with the United Nations’ Sustainable Development Goals (SDGs), making every day a step towards global change.

 

The Role:

Second Harvest is looking for an organized and dedicated team player to join our team as an Administrative Assistant. This position will provide front reception support for our busy Etobicoke office, serving as the first point of contact and representing the organization in a positive and professional manner. They will also provide a wide range of administrative support for our Administration department. We are looking for someone with strong communication and interpersonal skills who can handle a variety of tasks throughout the day.

 

Your Impact:

• Provide front reception coverage, always keeping it tidy and presentable. Greet and communicate with all visitors in a courteous, professional manner, and receive incoming food and monetary donations.
• Support with answering the general phone line and the main Second Harvest inbox, providing exceptional customer service. Respond to external calls and emails in a timely manner, redirecting when necessary.
• Maintain comprehensive records of email correspondences, phone calls, and in-person visits.
• Support and embody Second Harvest’s organizational culture and core values (Community, Environment,
• Integrity, Collaboration).
• Receive incoming deliveries and shipments, open and circulate office mail, and arrange outgoing deliveries and courier services for rush items when needed.
• Provide backup support for conducting regular counts for office supplies and inventory.
• Provide support in maintaining cleanliness and functionality of office equipment.
• Respond to staff inquiries/requests and provide administrative support to colleagues to ensure the efficient operation of the office.
• Provide support in closing and/or opening duties where applicable.
• Serve as cultural ambassador by providing orientation and training to new employees on administrative procedures and policies, using office equipment (printers, mail machines, etc.), and other general office procedures.
• Perform other related duties as required or assigned to support the overall goals of the organization.

 

 

Who You Are:

• Funded through Canada Summer Jobs, to be eligible for this opportunity, candidates must:
  • be Youth between 18 and 30 years of age at the start of the employment.
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment, and
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
• Available to work for the entire contract duration.
• Education: Completion of a minimum of one-year post-secondary education preferably in a related field of study.  
• Passionate: You are inspired by the work of Second Harvest and our vision of “No No Hunger.”
• Customer-Focused: You have demonstrated success in a customer service or customer-facing
• Communicator: You have strong verbal/written communication skills and are comfortable talking to anyone. You can write and present information in a clear and concise manner to a variety of audiences.
• Organized: You have strong organizational and time management You have a very keen attention to detail coupled with the ability to multitask.
• Detail-Oriented: You are proud of your work and know that cutting corners isn’t an option. You are thorough, accurate, and can execute repetitive tasks with precision and efficiency.
• Diligent: You know how to get the job done, doing whatever it takes to meet and exceed
• Proficient with Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook).
• A motivated self-starter: capable of learning on the job and resolving situations with a positive
• Professional, and able to maintain confidentiality at all

 

Second Harvest Offers:

• A competitive salary well above minimum wage.
• Professional experience in a role that makes a real difference.
• Access to an Employee and Family Assistance Program.
• Flexible work hours and a commitment to work-life balance.

 

Apply For This Role:

Ready to lead at the forefront of food security and sustainability? Join us at Second Harvest and be part of a team that's not just meeting the standard but setting it. Apply today and be the change you want to see in the world.

Second Harvest uses AI tools to assist with application screening. We monitor these tools to reduce bias and ensure fair evaluation based on skills and qualifications.

Commitment to Equity, Diversity, and Inclusion:

Second Harvest is committed to fostering a diverse and inclusive work environment. We strongly encourage applications from all qualified individuals, especially those from equity-deserving groups, including racialized persons/persons of color, Indigenous peoples, women, persons with disabilities, and members of the LGBTQ2S+ community.

Accessibility & Accommodations:

If you require any accommodations at any stage, please contact us via humanresources@secondharvest.ca and we will work with you to meet your needs.