Job Application for Site Coordinator (Temporary) at Sensei Ag

WHO WE ARE & WHAT WE DO

Founded by global technology pioneer Larry Ellison and esteemed physician and author Dr. David Agus, Sensei Ag is a market-changing AgTech company on a journey to improve human nutrition. Our greenhouse farms align technology with the environment to protect and preserve natural resources while optimizing how we grow food. Merging agriculture and innovation to

NOTE: Residents of Hawaii, receive a Comprehensive Healthcare Bundle different from US Mainland plans/programs.

WHY IS THIS POSITION OPEN?

To support the opening of our newest farm in Lockhart, Texas.

ABOUT THE ROLE

The Temporary Site Coordinator ensures the site (grounds/facility and office) operates smoothly and efficiently. The Site Coordinator performs administrative duties and responsibilities that include data entry and analysis, visitor reception and direction, event coordination, and assigning and monitoring clerical tasks. May handle special assignments and projects and confidential information. Works under general supervision. Incumbent exercises initiative and independent judgment in the performance of assigned tasks.

WHAT YOU WILL DO

Support the Site Manager and other senior managers with administrative needs as Inputting data in our software platforms (NetSuite, Brightly) and confidential information.
Reception & access control: manage visitor registration and access control systems, ensuring office visitors gain the required access and comply with our Food Safety and EHS policies.
Maintain office efficiency by ensuring office functions run Coordinate and plan for office services, such as meeting schedules, supplies (kitchen and office), equipment, and maintenance. Participate in employee engagement activities.
Mail sorting: receive, sort, scan and distribute all incoming mail to the appropriate parties on a weekly basis.
Shipping & handling: manage the receipt of incoming parcel deliveries & outgoing shipments as needed.
Onboarding materials & corporate collateral inventory management: support the onboarding process by managing corporate collateral, gift/swag inventory, packing & shipping welcome kits to new hires.
Ensures site grounds and offices are properly maintained.
Ensures all site services are paid on time (water, electricity, waste services, etc.)
Other assigned duties as needed.

SKILLS and EXPERIENCE YOU WILL NEED

Minimum of two (2) years of experience in facility/site and administrative support.

Required Skills, Abilities and Qualifications

Strong communication skills and confidence in speaking with all levels of the company and
Detail-oriented and highly
Microsoft software
Ability to be flexible and re-prioritize duties as needed.
Ability to handle confidential information.

Bonus points if you have...

Working knowledge of access control, virtual reception systems (preferred)
Generalist Human Resources experience
Commercial greenhouse experience
First Aid Certification

EDUCATIONAL / CERTIFICATION REQUIREMENT

High School Diploma required, post-secondary education in business administration or equivalent preferred.

TRAVEL REQUIREMENT

WHY YOU SHOULD JOIN US

Sensei Ag is expanding and seeking highly skilled individuals to be part of our team. Experience a dynamic and collaborative work culture as we revolutionize health and the future of food. We are looking for individuals who are intelligent, yet humble, dedicated and genuine, with grit and lots of it! Become a part of our team today!

This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Other duties may be assigned.

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Can you commit to a temporary assignment, possibly lasting up to 9 months?

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Do you have at least two (2) years of experience in office administration and site/facilities support?

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Do you have experience supporting managers with administrative tasks and handling confidential information?

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Do you have experience managing office operations, including scheduling appointments/meetings, ordering supplies, and scheduling equipment maintenance?

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Do you have experience managing visitor registration and using access control software?

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Do you have experience sorting, scanning, and distributing incoming mail, including shipping and receiving of parcels and other deliveries?

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Do you have experience using Microsoft Office (primarily Word and Outlook, with experience in Excel and PowerPoint a plus)?

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Do you have experience in managing site services such as utilities or waste management, ensuring services are paid on time?

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Do you have experience in any of these areas: Working knowledge of access control, virtual reception systems Generalist Human Resources experience Commercial greenhouse experience First Aid Certification *

Working knowledge of access control, virtual reception systems

Generalist Human Resources experience

Commercial greenhouse experience

First Aid Certification

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Site Coordinator (Temporary)

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