Transaction Specialist - NJ/PA

Remote | NEW JERSEY or PENNSYLVANIA

About SERHANT. 

SERHANT. is the most followed real estate brand globally, redefining the traditional brokerage model through media, content, and innovation. Powered by a full-service in-house film studio and amplification platform, we position our properties—and our agents—in front of more people than anyone else. 

About the Role 

We are seeking a detail-oriented Transaction Specialist to play a crucial role in ensuring smooth, compliant transactions across our team. In this role, you will manage transaction workflows end-to-end, including document compliance, commission processing, and agent support. 

You will serve as a key partner to agents, guiding them through systems, processes, and requirements while ensuring accuracy and timeliness at every stage of the transaction lifecycle. This role requires a strong understanding of compliance, financial accuracy, and internal systems, along with the ability to proactively identify issues and drive solutions. 

Key Responsibilities 

 
Transaction & Compliance Management 

• Review, audit, and manage transaction files to ensure compliance with brokerage and state-specific requirements  

• Maintain accuracy across all deal stages, demonstrating a strong understanding of transaction statuses and workflows  

• Identify and resolve missing or incorrect documentation that may delay closing or commission processing  

• Independently complete compliance reviews within SkySlope, ensuring files meet all required standards  

• Apply a deep understanding of company policies, regional requirements, and escalation paths (including Broker of Record involvement)  

 
Commission Processing & Financial Accuracy 

• Queue, review, and process commissions with a high degree of accuracy and accountability  

• Audit commission structures including splits, referral fees, transaction fees, and co-broke agreements. Strong understanding of team structures and dynamics.  

• Identify and flag discrepancies such as missing splits, deposit mismatches, and incorrect GCI calculations  

• Validate commission data against compliance documentation and financial records  

• Generate CDAs, support escrow release processes, and ensure proper payment readiness  

 
Agent Support & Communication 

• Serve as a primary point of contact for agents, providing timely and accurate support on transaction status, submissions, and payment timelines  

• Proactively communicate with agents to resolve outstanding items required to close transactions  

• Manage and respond to a shared inbox, ensuring all assigned communications are addressed by end of day  

• Tag and route inquiries appropriately across internal teams based on ownership and subject matter  
   

Systems & Process Expertise 

• Act as a subject matter expert in transaction and commission platforms, including Total Brokerage and SkySlope  

• Maintain detailed notes within transaction records, documenting agent communications and internal escalations  

• Utilize internal tools such as deposit logs to investigate pending funds and transaction discrepancies  

 
Operational Excellence & Workflow Optimization 

• Manage a high volume of transactions across multiple stages 

• Self-prioritize tasks and operate independently with minimal oversight in a fast-paced environment  

• Demonstrate strong attention to detail and accuracy aligned with internal quality thresholds  

• Identify inefficiencies in workflows and proactively implement scalable improvements  

• Collaborate cross-functionally with Agent Finance, Accounting, and Brokerage Operations 

• Support ongoing training and knowledge-sharing initiatives to improve team efficiency and agent experience  

 

Qualifications 

• Bachelor’s degree in Finance, Accounting, Business, or related field preferred. 

• 3-5 years of experience processing real estate transactions. SkySlope experience preferred. 

• New Jersey and/or Pennsylvania Real Estate License is required.  

 

Skills & Competencies 

• Exceptional attention to detail in auditing documents and financial data  

• Strong analytical and problem-solving skills  

• Excellent written and verbal communication skills  

• High level of customer service and responsiveness  

• Advanced proficiency in Excel (pivot tables, lookups, etc.)  

• Strong organizational and time management skills with ability to manage multiple priorities  

• Ability to quickly learn new systems and adapt to evolving processes  

• Self-starter with the ability to work independently and drive results  

 

Hiring Statement

SERHANT. is committed to providing a workplace free from discrimination or harassment. We expect every member of the SERHANT. community to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve.

Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and staff. We examine our unconscious biases and take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome.

Recruiting Fraud Notice

Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to prompt you to pay a fee for services related to recruitment or training.

SERHANT. does not charge any application, processing, or training fee at any stage of the recruiting or hiring process. All genuine job openings will be posted here on on our Careers page or Linkedin, and all communications from the SERHANT. recruiting team and/or hiring managers will be from an @serhant.com email address.

Visa Sponsorship Notice

Thank you for your interest in working with us! At this time, we are not able to offer H-1B visa or any other work authorization sponsorship. To be considered for any of our open roles, candidates must be currently authorized to work in the United States without the need for sponsorship now or in the future.