AR/AP Specialist
AR/AP Specialist
Massillon, Ohio (Hybrid Schedule)
We are seeking a motivated, highly adaptable, and detail-oriented AR/AP Specialist to join our financial services team during a pivotal time. This role will be instrumental in ensuring the smooth and accurate processing of both AR and AP transactions, with a crucial focus on flexibly supporting our AR and AP teams with diverse tasks as we navigate our exciting transition to a new ERP system. The ideal candidate will be a proactive problem-solver with a solid understanding of AR and AP procedures, excellent organizational skills, and the ability to quickly learn and work across multiple systems.
Your seat at the table
Accounts Receivable (AR)
- Cash application: Apply incoming payments timely and accurately to customer invoices and accounts, investigate and resolve any issues related to unapplied cash or other exceptions, and reconcile cash applied daily with the treasury team.
- Deduction analysis: Review and analyze customer deductions for validity, work with customers and internal teams to resolve discrepancies and disputes, request repayments from customers for invalid deductions, and ensure all deductions are properly documented and recorded.
- Collections: Review accounts receivable aging reports to identify overdue invoices, contact customers with outstanding balances to proactively follow-up on payment status and resolve billing issues and disputes, and analyze payment trends to identify and communicate opportunities for improvement.
- Other AR areas: Provide audit request support, prepare AR-related reporting or analyses, and complete other duties as assigned.
Accounts Payable (AP)
- Payment processing: Prepare and process payments (e.g., checks, ACH transfers, wires, etc.) timely and accurately, adhering to company policies and procedures.
- Invoice processing: Process a high volume of vendor invoices daily including reviewing and verifying invoices for accuracy and approvals, matching invoices with internal purchase orders and resolving any quantity or price discrepancies with appropriate approval, and timely and accurately entering invoice data into company accounting systems.
- Goods Received Not Invoiced (GRNI): Review the GRNI to identify and reconcile items where invoices have not yet been matched to goods/services received, including investigating and resolving discrepancies between goods/services and invoices by collaborating with vendors and internal teams.
- Other AP areas: Review and follow up on vendor account statements and other discrepancies regarding payment of accounts, serve as liaison between departments and vendors in the resolution of problems and inquiries, and complete other duties as assigned.
What you bring to the table
- Associate’s degree in accounting, finance, or business preferred.
- 2+ years accounts receivable and/or accounts payable experience in a high volume, fast-paced environment.
- Solid understanding of accounts receivable and accounts payable procedures and a strong sense of urgency to complete assigned duties timely and accurately.
- Strong attention to detail and excellent data entry skills.
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Strong analytical and problem-solving abilities with a commitment to continuous improvement.
- Excellent written and verbal communication skills.
- Proactive and adaptable with a willingness to learn new tasks and take on new responsibilities.
- Proficiency with Microsoft Office, especially Excel, required.
- High Radius Cash and Deduction Management Modules experience a plus.
We Offer a Feast of Benefits
Medical, Dental, Vision, Life, Flexible Spending Account, Retirement Savings Plan with Match, Short Term Disability, Long Term Disability, Group Critical Accident Insurance, Group Critical Illness Insurance, Employee Assistance Plan and numerous opportunities to volunteer in the communities in which we operate.
You will be considered for employment in our inclusive workplace
Because at Shearer’s, we are committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, protected veteran status, or any other characteristic protected by law.
This is your invitation to apply now!
To all recruitment agencies: Shearer’s Snacks does not accept agency resumes. Please do not forward resumes to our jobs alias, employees or any other company location. Shearer’s is not responsible for any fees related to unsolicited resumes.
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