Senior Executive - Facilities

Job Summary: The Senior Executive / Asst Manager - Facilities - is responsible for overseeing the day-to-day operations and maintenance of office facilities. The individual will coordinate with internal stakeholders, vendors, and service providers to deliver high-quality facilities services.

Key Responsibilities:

1. Facilities Operations:
   • Manage daily operations of office facilities, including cleaning, security, and maintenance
   • Ensure all facilities are maintained in compliance with safety, health, and environmental
   • Monitor and maintain office infrastructure, including HVAC, electrical, and plumbing
   • Maintenance of office furniture (chairs, tables, whiteboards, ), electrical fixtures, ACs, carpet, and Televisions and coordinating with the Co-working company team as and when required to ensure everything is working fine.
   • Office Upkeep, cleanliness, and meeting room management. Supervision of all audio- video equipment, and stationery.
   • Stock Taking of Office Stationery, Merchandise, and other department-related
   • Manage Courier - Domestic and International, preparing outgoing mail items such as envelopes or packages.
   • Issuance of Photo ID Card, Access cards and other employee welfare-related coupons,
   • Office Repairs & Maintenance - Coordinating with relevant stakeholders and managing all Office repair & improvements.
   • Overall checks that office is in order and working always (i.e., conference rooms - TVs, HDMI cables, etc. are working, electrical points on tables are working, etc.)
   • Maintain, Track & Share Monthly MIS
   • Ensure compliance with all labour laws and

2.      Vendor Management:

• Coordinate with vendors for maintenance and service contracts, ensuring timely and quality service
• Evaluate vendor performance and negotiate contracts to optimize costs and service

3.      Space Management:

• Plan and manage office seating arrangements and allocations based on business
• Plan and manage office meeting rooms arrangements and reservation and allocations based on business requirements.

4.      Budget Management:

• Prepare and manage the facilities budget, ensuring cost
• Track expenses and report on variances against the

5.      Event Support:

• Provide logistical support for internal events, including setting up meeting rooms and managing event-specific

 

6.      Inventory Management:

• Oversee procurement and inventory management of office supplies and
• Maintain accurate records of facilities assets and

7.      Health s Safety:

• Ensure the implementation of health and safety
• Conduct periodic audits and drills to ensure emergency

8.      Stakeholder Collaboration:

• Act as the point of contact for employees’ facilities-related concerns and provide timely
• Collaborate with cross-functional teams to support organizational

G.      Team Management

• Manage, Guide, Coach Both Direct C Third-Party Team Members

Qualifications s Skills:

• Qualifications: Bachelor’s degree in business administration, Facilities Management, or a related field with 5-7 years of relevant experience in facilities C administration management

·       Skills:

• Strong organizational and multitasking
• Excellent communication and interpersonal
• Proficiency in facilities management software and
• Ability to handle emergencies and make quick
• Commitment to confidentiality and data
• Detail-oriented with excellent organisational
• Ability to multitask and prioritize tasks in a fast-paced
• Strong problem-solving skills
• Flexibility to adapt to changing schedules and
• Candidate should be fluent in English, Hindi, and