Executive Assistant

CVS Health, the parent company of Signify Health, is increasing investments in digital, data, analytics and technology and Signify Health is excited to be involved! This is your opportunity to be involved with a pioneering business that is transforming health care in the United States by making customer experiences more seamless, convenient and personalised. 

Bring your heart to CVS Health. Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand — with heart at its center — our purpose sends a personal message that how we deliver our services is just as important as what we deliver. 

Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable. 

We work on a hybrid basis from our state of the art facility at Bonham Quay, Galway.  

 

How will this role have an impact? 

The Executive Assistant will support the Ireland based Executive Leadership team in day-to-day schedule management, meeting preparation, expenses, and several ad hoc work-related projects. This person will be the primary gatekeeper for their executives and will help them prioritise and communicate with internal and external stakeholders in a timely, professional manner.  

 

This Role is responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. With the establishment of CVS Health in Ireland there are excellent opportunities to get involved in helping establish a diverse, inclusive and positive work environment across the site in which you and the broader team thrive. You will also become a critical connector of our US & Ireland based teams through the relationships you build around scheduling, travel and workshop planning etc. 

 

What will you do? 

• Support stakeholders in day-to-day activities including the coordination and management of meetings and daily schedules. 

• Maintain frequently changing calendars through Google and Microsoft and understand priorities to effectively manage calendars in multiple time zones. 

• Responds quickly, accurately and confidentially to internal and external inquiries in a courteous and professional manner 

• Manage expenses and submit expense reports 

• Coordinate national and international travel arrangements 

• Assist with internal and external events across multiple offices 

• Work with stakeholder to arrange and execute team building, offsites, and social events/lunches 

• Support local managers with onboarding logistics for our new and growing teams 

• Supporting agenda creation & minuting of meetings including the timely follow-up of action items 

• Completes special work-related projects as assigned 

  

We are looking for someone with: 

• 3-5 years of experience supporting C-level Executives 

• Experience booking travel and coordinating meetings 

• Ability to apply judgment to effectively manage, prioritise & maintain complex calendars and schedules and navigate appointments 

• Excellent communication skills and a passion for building relationships that bring people together 

• Ability to adapt & thrive in a fast-paced, geographically dispersed, and rapidly changing environment 

• Experience creating presentations 

• Strong knowledge of technology operations and functions and 

• An understanding of US healthcare is an advantage