Office Administrator & Legal Support Specialist

Category: Operations
Location: Arlington, VA (On-site)
Employment Type: Full-time, W2
Salary Range: $55,000–$75,000 per year
Benefits: Eligible for company-sponsored benefits
Clearance Required: None
Telecommute: No
Travel Required: No
Relocation Assistance: Not available

About the Company

Our client is a fast-growing technology company operating at the intersection of AI, robotics, and maritime innovation. Their mission is to enhance maritime domain awareness by enabling vessels to sense, compute, and communicate more effectively in open-ocean environments. The team is based just outside Washington, D.C., where leadership, engineers, and key contributors collaborate closely in support of this mission.

Role Overview

We are seeking a highly organized and proactive Office Administrator & Legal Support Specialist to support daily office operations while assisting with detail-oriented legal and administrative tasks. This role is ideal for someone with an administrative or paralegal-style background who enjoys maintaining a professional office environment, supporting compliance-related processes, and ensuring documentation is handled accurately and on time.

Key Responsibilities

Office Administration & Operations

• Greet clients and visitors, ensuring a professional and welcoming office environment.

• Maintain office organization, including common areas and break rooms.

• Coordinate office deliveries, vendors, janitorial services, and supply inventory.

• Handle mail, scheduling support, and general administrative tasks.

• Print, scan, file, and prepare documents for meetings and internal use.

Legal & Documentation Support

• Assist with the accurate and timely handling of legally sensitive documents, including 83(b) tax forms.

• Maintain organized digital filing systems and document tracking records.

• Provide administrative support for compliance-related and legal documentation as needed.

• Ensure attention to detail and confidentiality in all documentation processes.

Required Qualifications

• Previous experience in an office administrator, office assistant, or similar in-person support role.

• Strong organizational skills and high attention to detail.

• Commitment to maintaining a clean, well-organized office environment.

• Familiarity with legal or paralegal-style documentation processes.

• Professional communication skills and comfort interacting with clients and visitors.

Preferred Qualifications

• Experience working in a fast-paced startup environment.

• Paralegal training or relevant legal support experience.

• Experience handling tax-related or compliance documentation.

• Familiarity with ATS platforms (e.g., Ashby).

• Experience using tools such as Google Workspace, Slack, and Notion.

Why This Role

This is a unique opportunity to combine hands-on office operations with meaningful legal and administrative support. You’ll play a key role in keeping a growing Arlington-based office running smoothly while supporting important compliance and documentation processes. The role offers competitive compensation, benefits, and opportunities for professional growth alongside a highly skilled and mission-driven team.