Administrative Accountant
Specialist providers of pharmaceutical automation, process and project controls.
Job Summary:
We are seeking a detail-oriented and organized Administrative Accountant to support our finance and administrative operations. This role involves managing invoicing, collections, and accounts payable/receivable processes. Additionally, you will assist with administrative tasks such as entering project details into project management (PM) system. The ideal candidate has experience in finance operations, excellent communication skills, and a commitment to accuracy and efficiency.
Salary Range: $45,000-$100,000 DOE
Key Responsibilities:
Accounts Receivable (AR):
- Prepare and send invoices to customers in a timely and accurate manner.
- Monitor customer accounts and ensure timely collections of outstanding payments.
- Follow up with clients regarding overdue invoices and resolve any payment discrepancies.
- Maintain accurate records of customer transactions and payments.
- Generate AR reports and provide regular updates to the finance team on the status of collections.
Accounts Payable (AP):
- Process and verify vendor invoices for payment, ensuring all details are correct and authorized.
- Match invoices to purchase orders and other supporting documentation.
- Ensure timely payments to vendors, taking advantage of any available discounts.
- Reconcile accounts payable balances and resolve discrepancies.
- Assist in maintaining vendor records and updating information as needed.
Administrative & Project Management Support:
- Enter and update project details, timelines, and budgets in the project management system.
- Work closely with Project Management Organization on reporting needs and ensuring accurate and timely reporting to assist in support of client needs
- Collaborate with project managers and the finance team to ensure accurate and up-to-date project information.
- Assist in preparing financial reports related to ongoing projects, including budget vs. actuals.
- Handle general administrative duties such as filing, document management, and data entry.
- Receive Skellig mail, organize and share with appropriate team members
- 1099 Annual Filing and reporting internally and externally
- Continuous process improvement
- Support Accounting Manager and Director of Finance on all financial related tasks and company goals
Qualifications:
- Associate's or bachelor’s degree in accounting, Finance, Business Administration, or related field preferred.
- Minimum of 3 years of experience in AR/AP, invoicing, or collections roles.
- Minimum 2 years of financial reporting and analysis
- Proficiency with accounting software (e.g., QuickBooks, Zoho Books, or other ERP systems) and MS Office Suite (especially Excel).
- Familiarity with project management software is a plus e.g. Zoho Projects.
- Strong attention to detail and accuracy in data entry and financial reporting.
- Excellent organizational, multitasking, and time management skills.
- Strong communication skills, both verbal and written, with the ability to interact professionally with clients, vendors, and internal teams.
- Ability to work independently and as part of a team.
Any questions please feel free to send an email to our Talent Acquisitionist: katie.caughman@skellig.com
From its inception, Skellig has strived to be ‘more human.’ We work hard to foster a culture that promotes innovation, diversity, and great work. A culture that rewards problem solving, teamwork, and service excellence. And one that attracts the top talent and premier clients.
Ours is a culture of honesty, transparency, and kindness — A people-focused and compassionate company.
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