Part-Time Administrative Assistant for Accounting (Temporary, 3-Month Contract)

About Skilled Wound Care:

Since 2007, Skilled Wound Care (SWC) has been dedicated to providing essential bedside surgical care to patients within skilled nursing facilities. We are experiencing a period of rapid growth and are seeking a detail-oriented and organized Part-Time Administrative Assistant to provide temporary support to our busy Accounting Department. This is a great opportunity for an individual looking for flexible, part-time work with the possibility of longer-term engagement. As a member of our team, you'll contribute to a company that makes a real difference in the lives of patients.

Position Summary:

The Part-Time Administrative Assistant for Accounting will provide crucial administrative and clerical support to the accounting department on a temporary basis, ensuring efficient and accurate record-keeping and operational flow. This role involves a variety of tasks, including maintaining financial records, data entry, assisting with accounts receivable and payable processes, and providing general administrative support, all within a flexible, part-time schedule of up to 20 hours per week. There is a possibility for contract extension based on performance and business needs.

Responsibilities:

• Filing and Record Keeping: Maintain a well-organized electronic filing system for accounts receivable transactions and other accounting documents.
• Data Entry and Reporting: Accurately enter financial data into our POS software, generate routine reports as needed, and assist in the preparation of accounts receivable documentation.
• Accounts Receivable Support: Communicate effectively with internal teams to facilitate the billing process for cash patients.
• Event Bookings for Internal Employees: Coordinate logistics for internal marketing events and conferences by communicating with the sales and clinical teams to gather necessary information and manage bookings.
• Administrative Support: Handle phone calls, manage emails, prepare correspondence, schedule meetings, and perform other general administrative duties to support the accounting department's daily operations.
• Accounts Reconciliation Assistance: Under the direction of accounting staff, assist with basic account reconciliation tasks.
• Report Preparation: Assist in the preparation of various financial reports as needed.
• Billing and Invoicing Inquiries: Respond professionally and efficiently to internal inquiries related to billing and invoicing.

Position Requirements:

• Data Entry Skills: Demonstrated proficiency in accurate and efficient data entry and management.
• Microsoft Office and Google Apps Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail).
• Organizational and Time Management Skills: Excellent ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines consistently, within a part-time work schedule.
• Communication Skills: Professional and effective communication skills, both verbally and in writing.
• Preferred Experience: Previous experience in an accounting or finance administrative support role is preferred.

Compensation and Contract Details:

• Pay: $7 - $10 USD per hour, depending on experience (DOE).
• Hours: Part-time, maximum of 20 hours per week. Flexible scheduling options may be available.
• Contract Length: Temporary, 3-month contract with a strong possibility of extension based on performance and company needs.

Skilled Wound Care will ask all candidates to perform pre-employment confidential DiSC testing and appropriate relevant skills testing prior to hiring.

Skilled Wound Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information.