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Office Manager

San Diego, CA

About Us:

 

SkySafe's advanced drone detection technology enables organizations to identify, track, and analyze drone activity. Its cloud-based SaaS platform offers complete airspace awareness, providing real-time and historical drone data to distinguish between unauthorized drones and legitimate ones. With SkySafe, you can protect people and communities from malicious drones that may pose security threats, disrupt operations, or violate privacy.

 

About the Role

At SkySafe, we're passionate about building innovative solutions that push boundaries and solve complex problems in the UAS space. We're looking for an experienced Office Manager to join our growing team and serve as the operational backbone of our San Diego headquarters. This role reports directly to the CEO and requires someone who can seamlessly manage both administrative responsibilities and hands-on logistics operations. The ideal candidate is a self-starter who thrives in a fast-paced environment and can handle diverse responsibilities from executive support to warehouse operations.

Key Responsibilities

  • Manage day-to-day office operations and ensure smooth administrative processes across all departments
  • Manage vendor relationships, office supply procurement, and facility management including maintenance and security
  • Maintain an engaging and productive physical workspace to encourage in-person collaboration and morale
  • Monitor employee feedback and suggest initiatives to improve the in-office experience and reinforce SkySafe’s identity
  • Assist in planning and execution of company-wide events, managing vendors, budgets, and schedules
  • Act as culture ambassador, fostering a welcoming and inclusive office environment aligned with company values
  • Support cross-functional collaboration and team cohesion through small group gatherings, recognition initiatives, and office rituals
  • Provide direct administrative support to the Executive Leadership Team, including but not limited to travel arrangements, meeting preparation, calendar management
  • Assist with shipping and logistics operations, including domestic and international shipping coordination, regulations, and documentation
  • Support warehouse operations including receiving, inventory management, packaging, and shipping of products and equipment
  • Support HR functions including onboarding new employees

Required Skills & Experience

  • 3+ years of office management or administrative experience
  • Startup experience
  • Detail-oriented with strong problem-solving capabilities and ability to work independently
  • Shipping, logistics, or warehouse operations experience
  • Proficiency in Google Workspace, managing SaaS tools and licenses
  • Strong organizational and project management skills
  • Excellent written and verbal communication abilities
  • Ability to lift up to 50 pounds and work in warehouse environment as needed

Nice-to-Have

  • Experience in technology or manufacturing environments
  • Knowledge of international shipping regulations and customs procedures
  • Familiarity with inventory management systems
  • Experience supporting C-level executives

Within 1 Month, You Will

  • Complete our onboarding program to understand SkySafe’s business, vision, and team
  • Gain insight into how your role fits within SkySafe’s broader organization
  • Familiarize yourself with office operations, warehouse processes, and key vendor relationships

Within 3 Months, You Will

  • Establish efficient administrative workflows and implement initial improvements to office morale and collaboration
  • Support the execution of at least one company event or team-building initiative
  • Begin managing shipping and logistics for routine operations, including inventory tracking

Within 6 Months, You Will

  • Fully optimize day-to-day office and warehouse functions, including vendor management and HR onboarding processes
  • Launch employee feedback-driven initiatives to enhance the in-office experience
  • Provide seamless executive support, handling complex travel and scheduling with minimal oversight

Within 12 Months, You Will

  • Lead the planning and execution of multiple company-wide events and culture-building programs
  • Oversee all aspects of facility, logistics, and administrative operations as a trusted operational leader
  • Mentor incoming team members on office processes and contribute to scaling operations for company growth

Why Join Us?

  • Competitive salary and benefits, including full health coverage, unlimited PTO, and flexible work hours
  • A supportive and innovative team environment that values collaboration and creativity
  • The chance to deliver high-impact solutions, contributing to the success of a small, fast-moving team where your work will make a tangible difference

If you're excited about the prospect of pushing the boundaries of what's possible in an entirely new industry, then SkySafe might be right for you!

We do not work with outside staffing agencies 

This position requires access to technology, materials, software, or hardware that is controlled by US export laws. In order to be eligible for this position, you must be a US person under US export laws or, eligible for approval for a U.S. Government export license. A US Person includes a US citizen, lawful Permanent Resident, refugee or asylee.

 

 

 

 

Our salary ranges are based on paying competitively for our size and industry. Salary is just one part of our total compensation package that includes equity, perks & benefits, and development opportunities at SkySafe. Individual pay decisions are based on several factors, including qualifications for the role, experience level, skillset, geography, and balancing internal equity relative to other SkySafers.

Salary Range

$70,000 - $90,000 USD

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