Events Marketing Coordinator

Role

Are you a detail-oriented, creative problem solver with a passion for planning memorable events? We’re looking for a dynamic Events Marketing Coordinator to join our team! In this role, you'll play a critical role in helping SmarterDx scale and elevate the way we engage both our team and our customers. You’ll support the Events Marketing Coordinator in producing standout employee, prospect, and client events that build culture, trust, and business growth. This is a fantastic opportunity for an enthusiastic professional eager to grow into a hands-on event management role. 

 

You'll coordinate logistics for internal and external events, including scheduling, travel, venues, vendors, supplies, and run-of-show documentation. Provide on-site and virtual support for live events when needed (e.g., customer trainings, internal meetups, sales activations.) Source, vet, and liaise with vendors for gifting, catering, A/V, decor, and experiential activations. Track tasks, timelines, and dependencies across multiple concurrent programs. 

As a key member of our high-performing marketing team, you’ll report to the Events Marketing Coordinator and play a central role in helping us grow SmarterDx’s presence in the acute hospital and health system market.

 

SmarterDx builds clinical AI that empowers hospitals to analyze the complete record of every patient to fully capture the value of care delivered. Founded by physicians in 2020, its proprietary AI platform understands the nuances of clinical reasoning, enabling hospitals to true the patient record for every discharge. By doing so, hospitals can recover millions in earned revenue, enhance care quality metrics, and optimize healthcare operations. Become a Smartian and help optimize the way the healthcare system works for everyone. Learn more at smarterdx.com/careers.

 

**This role is fully remote within the US**

What You’ll Do

• Assist in the planning and execution of virtual and in-person events, including trade shows, conferences, webinars, and company-hosted events.
• Manage event logistics such as shipping materials, ordering supplies, tracking deadlines, and coordinating with vendors.
• Help maintain the events calendar, project plans, and internal event documentation.
• Develop detailed project timelines and ensure deadlines are met, and Manage day-to-day administrative tasks related to event planning, such as maintaining event checklists, reports, timelines, task lists; and note-keeping for Event team meetings.
• Collaborate with cross-functional teams (marketing, sales, operations) to align event objectives with business goals.
• Track and analyze event metrics, provide post-event reports, and recommend improvements.
• Create and maintain speaker/sponsor event status sheets as well as speaker/sponsor communication.
• Provide on-site event support, including hospitality and real-time problem solving.
• Track expenses, process invoices, and support budget reconciliation.

 

What You Bring

• 2+ years of experience coordinating B2B events, including webinars and in-person conferences.
• Strong project management skills with the ability to handle multiple events simultaneously. 
• Excellent communication skills, both written and verbal. 
• Comfortable coordinating across multiple stakeholders and geographies.
• Highly autonomous, able to take ownership of tasks with minimal oversight.
• Detail-oriented with a knack for anticipating needs and solving problems.
• Willingness to travel occasionally for onsite event support.

 

Nice to Haves

• Familiarity with marketing tech stack detailed below.
• Background in the healthcare IT space. 

 

Our Tech Stack

• Google Suite
• LinkedIn/X
• Asana
• Figma

 

Compensation

• $70k to $85k base

#LI-Remote

Benefits

• Medical, Dental & Vision – Comprehensive plans with leading insurance providers, covering 90-100% of your premiums and 70-90% for dependents, depending on the plan.
• One Medical Membership – Free membership included if you enroll in a SmarterDx medical plan.
• Paid Parental Leave – Up to 12 weeks of paid leave for birth or adoption.
• Remote-First Team – Work from anywhere in the U.S. with a $400 home office reimbursement stipend.
• Unlimited PTO & 10 Holidays – 4 of which include floating holidays so you can recognize the days that matter most to you.
• Learning & Development Budget – $500 per year (prorated) for courses, books, and resources to expand your skills.
• 401(k) with Traditional & Roth Options – Tax-advantaged retirement savings through Empower.
• Minimal Bureaucracy – A fast-moving, high-impact environment where you can focus on what matters.
• Incredible Teammates! – Work alongside smart, supportive, and mission-driven colleagues.