Back to jobs
New

Executive Assistant & Workplace Operations

New York

Join Smartly, where we’re transforming digital advertising with our AI-powered platform, and building a company where high performance and great people go hand in hand. We're looking for a sharp, resourceful Executive Assistant to support three members of our Executive Leadership Team and take the lead on day-to-day operations in our New York City hub.

In this role, you’ll be a trusted partner to our execs, anticipating needs before they arise and making sure the rhythm of the business runs smoothly. You’ll also be the go-to person in the office, keeping things organized, efficient, and welcoming for the whole team. From calendars and travel to events and office vibes, you’ll help create a seamless experience that fuels both productivity and culture.

This is a hybrid role with four days a week in our NYC office. Your in-person presence helps keep things running smoothly and the team feeling connected.

What You’ll Do:

  • Provide high-level administrative support to three senior executives, managing schedules, meeting cadence, travel, and communications with discretion and efficiency
  • Anticipate needs and challenges before they arise, ensuring the executives’ time is aligned with top priorities
  • Support the broader business by managing key touchpoints: coordinating cross-functional meetings, tracking follow-ups, and supporting planning cycles
  • Partner closely with internal stakeholders to drive alignment across teams and initiatives
  • Own daily office operations: vendor management, supplies, guest experience, and general support to create a seamless in-office environment
  • Maintain a clean, organized and professional office environment, ensuring communal areas and workspaces reflect high workplace standards
  • Contribute to initiatives and projects within the Workplace Experience team that require cross-functional collaboration with global team members
  • Plan and coordinate office activities and events that foster employee engagement and enhance workplace culture
  • Assist with preparation for company-wide events, leadership offsites, board meetings and team moments for the executives you support

Who You Are:

  • A polished, detail-oriented operator with 8+ years of experience supporting C-suite or senior executives, ideally in a fast-paced tech or startup environment
  • Adaptable, versatile and excellent at wearing multiple hats, juggling multiple priorities while maintaining a calm, solution-oriented mindset
  • Known for seeing around corners - you anticipate needs and solve problems before they escalate
  • Discreet and trustworthy when handling sensitive information
  • Strong written and verbal communicator who can interface confidently across all levels of the organization
  • Highly organized, resourceful and meticulous in everything you do
  • Reliable and the go-to person who consistently stays on top of everything, from daily tasks to unexpected challenges
  • Energized by being in the office 4 days/week, starting the day at 8am to support both executives and team culture

Perks & Benefits…

  • Five weeks paid time off (PTO), 11 company paid holidays, unlimited sick days
  • Flexible in-office, hybrid, & remote work options depending on role 
  • Generous healthcare packages & mental health benefits
  • Monthly wellness benefit and learning reimbursement opportunities 
  • 401K plus matching & equity grants for all new Smartlies
  • Volunteer time off days & company donation matching opportunities 
  • Computer (MAC or PC), phone with plan, & Bose headphones 
  • And so much more…

The base pay range for this position is as mentioned. We take into consideration an individual’s background, expertise, and experience in determining final salary. This information is provided in accordance with applicable law. Base pay information is based on market location. Salary in USD : $45 to $55 USD per hour

#LI-HYBRID

About Smartly

Smartly is the AI-powered advertising technology company transforming ad experiences for brands and their consumers. Our comprehensive advertising platform seamlessly integrates the capabilities of media, creative, and intelligence to power more than 800 billion impressions and generate more than 300 billion creatives annually, delivering tangible business outcomes for brands and advertisers.

Smartly is the only company in the industry recognized as a Leader in The Forrester Wave: Creative Advertising Technologies with PwC validating the results it delivers for brands. We manage creative and media for 700+ brands worldwide and $6B in ad spend across the largest media platforms, including Facebook, Google, Instagram, Pinterest, Snap, and TikTok. Our end-to-end technology, unmatched access to media platforms and exceptional customer service help Fortune 500 brands to reach and engage consumers and learn what performs best.Smartly is a multinational and diverse team of 750+ Smartlies from 60+ nationalities, working in 13 countries. Together, we want to create and maintain an inclusive environment where everyone feels respected and heard. Our Diversity, Equity & Inclusion approach is at the heart of it.

Visit Smartly to learn more.

Create a Job Alert

Interested in building your career at Smartly? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf


Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Smartly’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.